Jul 06, 2026 Planning and Zoning Commission

[1. Call to Order, Roll Call, and Establishment of Quorum.]

[00:00:05]

THE PLANNING AND ZONING COMMISSION OF THE CITY OF ANNA WILL MEET ON MONDAY, JULY 6TH AT 2026 AT 6:30 P.M.

IN THE ANNA MUNICIPAL COMPLEX COUNCIL CHAMBERS, LOCATED AT 120 WEST 7TH STREET, TO CONSIDER THE FOLLOWING ITEMS. IF YOU WISH TO SPEAK ON AN OPEN SESSION AGENDA ITEM, PLEASE FILL OUT THE SPEAKER REGISTRATION CARD FORM AND TURN IT TO CITY STAFF BEFORE THE MEETING STARTS. WELCOME TO THE CITY OF ANNA PLANNING AND ZONING MEETING FOR JULY 6TH, 2026.

THIS TIME IS 6:30. WE HAVE A QUORUM PRESENT. AS WE GET STARTED, I'D LIKE TO WELCOME OUR NEWEST COMMISSIONER, MR. RANDY WISE. THANK YOU, RANDY, FOR VOLUNTEERING TO SERVE OUR COMMUNITY.

WELCOME ABOARD. ALL RIGHT. WOULD YOU PLEASE RISE FOR THE INVOCATION AND THE PLEDGE OF ALLEGIANCE? LORD, GRANT US THE WISDOM AND DISCERNMENT AND SPIRIT OF COOPERATION AS WE SERVE OUR CITY TODAY.

GUIDE OUR HEARTS AND OUR MINDS AS WE WORK TOGETHER FOR THE WELL-BEING OF OUR COMMUNITY.

AMEN.

AT THIS TIME, ANY PERSON MAY ADDRESS THE PLANNING AND ZONING COMMISSION REGARDING AN ITEM ON THIS MEETING AGENDA THAT IS NOT SCHEDULED FOR PUBLIC HEARING. ALSO, AT THIS TIME, ANY PERSON MAY ADDRESS THE COMMISSION REGARDING AN ITEM THAT IS NOT ON THIS MEETING AGENDA.

EACH PERSON WILL BE ALLOWED UP TO THREE MINUTES TO SPEAK.

NO DISCUSSION OR ACTION MAY BE TAKEN AT THIS MEETING ON ITEMS NOT LISTED ON THIS AGENDA, OTHER THAN TO MAKE STATEMENTS OF SPECIFIC FACTUAL INFORMATION IN RESPONSE TO A NEIGHBOR'S INQUIRY, OR TO RECITE EXISTING POLICY IN RESPONSE TO THE INQUIRY.

WE'LL BEGIN WITH THE DIRECTOR'S REPORT. MR. KALEB KENTNER.

[4. Director's Report.]

IF YOU HAVE ANY QUESTIONS ON THOSE I'D BE GLAD TO ANSWER ANY, ANY QUESTIONS? ALL RIGHT. AND THEN I ALSO WANT TO INTRODUCE ONE OF OUR NEWEST STAFF MEMBERS AS WELL.

THIS IS ANISSA GALATIS, WHO'S OUR ONE OF OUR NEWEST PLANNERS.

SHE JUST STARTED TODAY. SO SHE JUST GETS THROWN RIGHT INTO THE FIRE.

COME TO THE FIRST PLANNING COMMISSION AT THE SAME DAY. SO I'D LIKE TO WELCOME HER ON STAFF.

SHE'LL BE ASSISTING, AND I'M SURE YOU'LL BE SEEING HER IN THE NEAR FUTURE GIVING PRESENTATIONS.

THANK YOU. OKAY. THANK YOU. WE'LL MOVE ON TO COMMISSION ITEMS CONSENT

[5. Consent Items.]

MOTION TO APPROVE CONSENT ITEMS A THROUGH G. I SECOND.

THANK YOU. WE HAVE A MOTION AND A SECOND. WE'LL DO A MANUAL VOTE.

YES. YES. RANDY. YES. YES. YES. AND I VOTE YES.

IT'S UNANIMOUS MOTION CARRIES. WE MOVE ON TO

[a. Conduct a Public Hearing/Consider/Discuss/Action on Amendments to Chapter 9 (Planning & Development Regulations) of the City of Anna Code of Ordinances.]

AT THE TIME AND PLACE OF ANY PUBLIC HEARING HELD DURING THIS MEETING ALL PERSONS WHO DESIRE WILL HAVE AN OPPORTUNITY TO BE HEARD IN OPPOSITION OR IN FAVOR OF THE ORDINANCE, APPLICATION OR OTHER PROPOSED ITEMS. 6A IS CONDUCT A PUBLIC HEARING TO CONSIDER, DISCUSS OR ACTION ON AMENDMENTS TO CHAPTER NINE PLANNING AND DEVELOPMENT REGULATIONS TO THE CITY OF ANNA CODE OF ORDINANCES.

I'LL OPEN THE PUBLIC HEARING AT 6:34.

WE ARE GOING TO. WE ARE IN A TAG TEAM, THIS ONE, AS WE MOVE FORWARD TO THIS, BECAUSE THIS HAS SEVERAL AMENDMENTS THAT ARE PART OF THAT.

AND LAUREN WILL AND I WILL TAG TEAM AS WE GO THROUGH THESE ITEMS.

[00:05:05]

WHAT WE PROVIDED TO YOU AND YOU HAD IN YOUR PACKETS, YOU HAD THE COMPLETE SET OF REGULATIONS FOR THE SUBDIVISION REGULATIONS, THE ZONING ORDINANCE AND THE SIGN ORDINANCE.

AND WE'LL BE COVERING EACH ONE OF THOSE RESPECTIVELY, AS WE GO THROUGH HERE.

AND FEEL FREE TO IF YOU HAVE ANY QUESTIONS, FEEL FREE TO INTERRUPT AS WE GO THROUGH THIS.

AND WE'LL BE GLAD TO ANSWER ANY QUESTIONS. SO AS HAS BEEN DISCUSSED EARLIER IN OUR MEETINGS AS REGARDS TO UPDATING THE SUBDIVISION REGULATIONS AS WE MOVE FORWARD, I JUST WANT TO KIND OF REITERATE OUR PROCESS THAT WE'VE BEEN GOING THROUGH AND, DOING THE UPDATES TO THE REGULATIONS. THE NUMBER ONE PROBABLY LARGEST, MOST SIGNIFICANT CHANGE IN SUBDIVISION REGULATION IS THE DELEGATION OF APPROVAL OF AUTHORITY WHICH IS DELEGATION THAT THE COUNCIL HAS THE AUTHORITY TO DELEGATE TO THE PLANNING COMMISSION THE AUTHORITY TO APPROVE CERTAIN TYPES OF PLATS AND SO FORTH.

AND THE STATE LAW HAS ALLOWED THE, WITH AMENDMENTS, THE CHANGES TO ALLOW THAT TO BE DELEGATED TO STAFF AT THE STAFF LEVEL. AS YOU KNOW, YOU JUST WENT THROUGH THAT CONSENT AGENDA, SEVERAL ITEMS ON THERE THAT INCLUDED PLATS.

AND IN THE PAST, YOU'VE DONE THOSE ALL HAVE BEEN ON THE CONSENT AGENDA.

AND THOSE THEN MOVE THROUGH THE PROCESSES. AND IF THEY DO NEED TO GO FURTHER TO THE COUNCIL THERE ON THE COUNCIL'S CONSENT AGENDA AS WELL.

CONSENT AGENDA ITEMS ARE ABLE TO BE PULLED OFF AT ANY TIME AND REVIEWED.

BUT AS WE REVIEWED BACK OVER HOW MANY OF THOSE THAT WE HAVE AVAILABLE TO US THAT ARE PULLED OFF AND HELD OFF, IT'S A VERY SMALL PERCENTAGE. AND AS WE'VE DISCUSSED PREVIOUSLY THAT IS SOMETHING THAT WE REALLY HAVEN'T DONE.

WE FOLLOW PRESCRIPTIVELY THE REQUIREMENTS THAT ARE IN THE SUBDIVISION REGULATIONS WITH THE DEVELOPER OR THE APPLICANTS AND WORK THEM THROUGH THE PROCESS TO TO GO THROUGH THE PLANNING PROCESS. SO THAT IS PROBABLY THE BIGGEST, MOST SIGNIFICANT CHANGE, WHICH IS TO ALLOW THE CITY COUNCIL WITH, THE UPDATE OF THE ORDINANCE WOULD ALLOW AND DELEGATE TO STAFF, PARTICULARLY THE PLANNING DIRECTOR OR HIS OR HER DESIGNEE, THE AUTHORITY TO APPROVE OR OR APPROVE WITH CONDITION PLATS OF ANY KIND AND TYPE THAT IS ADOPTED IN THE REGULATIONS AND ALLOWED WITH THE SUBDIVISION REGULATIONS TO BE ADOPTED OR APPLIED FOR BY ANY APPLICANT.

THE DIRECTOR THEN MAY, FOR ANY REASON ELECT TO REFER A PLAT TO THE PLANNING AND ZONING COMMISSION INSTEAD OF ACTING ON IT ADMINISTRATIVELY.

FOR EXAMPLE, IF THERE'S ISSUES WITH THEY'RE WANTING REQUESTS FOR THINGS THAT ARE NOT ALLOWED TO BE WAIVED OR THERE'S NO FLEXIBILITY WITHIN IT OR THEY'RE JUST NOT WANTING TO FOLLOW THE REGULATIONS OR IT APPEARS THAT THE PLAT IS IN SUCH DISARRAY THAT STAFF IS UNABLE TO RECOMMEND APPROVAL OF THAT. WE WOULD BRING THAT AND SCHEDULE THAT DIRECTLY WITH THE PLANNING COMMISSION TO REVIEW, AND IT WOULD THEN GO ALSO FROM THE PLANNING COMMISSION TO THE CITY COUNCIL FOR REVIEW.

SO IT WOULD BE A TWO STEP PROCESS IF THEY CHOSE TO DO THAT.

IF THEY FOLLOW THE SUBDIVISION REGULATIONS LIKE THEY CURRENTLY DO, MOST ALL APPLICANTS FOLLOW THAT CHECKLIST THAT GOES THROUGH EACH TYPE OF PLAT THAT WOULD THEN BE ADMINISTRATIVELY APPROVED IN LESS THAN 30 DAYS AS REQUIRED BY LAW.

OR AS YOU GUYS MAY REFER OR HAVE HEARD IT REFERRED TO THE 30 DAY SHOT CLOCK THAT'S THERE.

SO THE APPLICANT DOES RETAIN THE RIGHT TO APPEAL.

ANY DENIAL REQUEST THAT WOULD COME FROM THEIR PLATS.

THEY DO HAVE THE ABILITY TO APPEAL THAT, THAT WOULD THEN GO BEFORE AND BE OUTLINED IN THE SUBDIVISION REGULATIONS, THEIR APPEAL PROCESS TO GO THROUGH THAT, WHICH WOULD TYPICALLY COME TO THE PLANNING COMMISSION AND TO THE COUNCIL FOR THE APPEAL PROCESS.

BUT YOU WILL SEE, JUST LIKE THE PLATS THAT YOU SEE COME BEFORE YOU TODAY, NOTHING WILL REALLY CHANGE AS FAR AS THE STAFF'S APPROVAL PROCESS.

YOU KNOW, 98% OF THE PLATS WILL BE RECOMMENDED FOR APPROVAL WITH CONDITIONS AND

[00:10:08]

OR IT'S THEY MEET ALL THE REQUIREMENTS. IT'S PRETTY RARE THAT WE SEE A PLAT COME IN THAT WE RECOMMEND DENIAL ON BECAUSE THEY MEET OR THERE'S TOO MANY ITEMS THAT ARE LISTED THAT ARE NOT IN COMPLIANCE WITH THE REGULATIONS.

NOW IF THAT IS SOMETHING THAT THE PLANNING COMMISSION WANTED TO BE SURE THAT STAFF STAYED ON TOP OF THOSE THINGS.

AND IF THERE WERE EVER ANY CONCERNS, THERE ARE SITUATIONS WHERE CITIES HAVE CHOSEN TO SAY, HEY, IF THE DEVELOPER SUBMITS A PLAT AND STAFF RECOMMENDS APPROVAL, IF THE LIST IS LONGER THAN 15 ITEMS, THEN IT'S A DENIAL REQUEST OR THEY RESUBMIT A MEETING ALL OF THOSE REQUIREMENTS OR REDUCE IT LESS THAN 15 BECAUSE ONCE YOU GET OVER 15 ITEMS THAT ARE ON THERE, IS IT REALLY A PLAT AT THAT POINT? BECAUSE THERE ARE SO MANY ERRORS OR MISTAKES IN IT? WE LUCKILY HAVEN'T HAD THAT ISSUE. AND SO AT THIS POINT, STAFF'S NOT REALLY WORRIED OR CONCERNED ABOUT THAT HAPPENING OR OCCURRING AS A BACKSTOP FOR THAT. AT THIS TIME, WE'RE REDUCING THE NUMBER ALSO OF THE TYPES OF PLATS THAT ARE NECESSARY OR NEED TO GO THROUGH TO SIMPLIFY THE PLANNING PROCESS. WE'RE LOOKING AT MOVING STRICTLY TO A PRELIMINARY PLAT PROCESS.

AND WE MAY RENAME THAT PRELIMINARY PLAT PROCESS AS NOT TO GET CONFUSED WITH OUR CURRENT PRELIMINARY PLAT PROCESS, WHICH WILL BE TWO VERY DIFFERENT PROCESSES OR APPLICATIONS.

FOR APPLICANTS TO GO THROUGH. AND THE PURPOSE OF THE PRELIMINARY PLAT IS FOR A MAJOR SUBDIVISIONS OF LARGE ACREAGES THAT ARE COMPLICATED DUE TO GEOGRAPHY DUE TO THEIR SIZE, DUE TO ROADS THAT ARE NECESSARY TO SERVE IT BASED ON WHAT IS BEING REQUESTED TO GO INTO THAT SITE. USUALLY THIS WILL INCLUDE FEASIBILITY OF THE LAYOUTS, REVIEW PHASES OF THE DEVELOPMENT AND EXISTING AND FUTURE CONDITIONS. IT IS NOT RECORDABLE.

IT DOESN'T GET RECORDED. IT'S JUST FOR PLANNING PURPOSES, MAINLY FOR STAFF TO BE ABLE TO PLAN ENOUGH FOR THE UTILITIES AND INFRASTRUCTURE THAT IS BEING REQUESTED TO BE INSTALLED.

THE FORMAL PLAT, WHICH IS WILL IS, WILL BE NAMED THE FINAL PLAT WILL BE SIMPLIFIED JUST TO THE FINAL PLAT AND THIS WILL FINAL PLAT.

CURRENTLY WE HAVE A MINOR PLAT PROCESS AND A FINAL PLAT.

SO IT'S FOR TYPICALLY LESS THAN FOUR LOTS OR MINOR PLAT.

MINOR PLATS ARE TYPICALLY RIGHT NOW THE PURPOSE OF THE MINOR PLAT IS IT'S ADMINISTRATIVELY REVIEWED.

THERE REALLY ISN'T A NEED FOR PLANNING COMMISSION REVIEW BECAUSE THESE ARE VERY MINOR PLATS WITHOUT RIGHT OF WAY DEDICATIONS.

IF THERE'S RIGHT OF WAY DEDICATIONS, THEY WOULD STILL HAVE TO COME BEFORE YOU BECAUSE WE'RE CONSOLIDATING THE PROCESS AND GOING TO THE DELEGATION TO STAFF THAT IT KIND OF CONSOLIDATES THE MINOR PLAT WITH FINAL PLATS.

THOSE CAN BE CONSOLIDATED INTO A SINGLE PROCESS INSTEAD OF HAVING TWO DIFFERENT WAYS TO PROCEED WITH THE PLOTS.

THE THIRD MAJOR TYPE OF PLOT IS THE CONVEYANCE PLOT.

THIS IS A CONVEYS PROPERTY. IT DOES NOT CONSTITUTE APPROVAL FOR DEVELOPMENT OF THE PROPERTY.

IT'S ONLY FOR THE CONVEYANCE OF THE PROPERTY.

SO THE DEVELOPERS CAN SELL THE PROPERTIES TO THEIR RESPECTIVE INTO SMALLER PIECES TO BE DEVELOPED.

AND THEY WOULD THEN GO BACK THROUGH THE FINAL PROCESS.

IT'S JUST THAT THEY'RE NOT READY YET TO DO A FULL DEVELOPMENT.

AND THEY WOULD THEN GO THROUGH THE FINAL PLAT PROCEDURE.

BUT IT HELPS EXPEDITE FOR THE SALE OF PROPERTIES BECAUSE THERE'S LOTS OF PROCESSES THEY HAVE TO GO THROUGH WITH THROUGH THEIR FINANCING AND THINGS LIKE THAT, THAT THE CONVEYANCE PLAT ALLOWS THEM TO CONTINUE ON THROUGH THAT PROCESS.

IN THE THIRD OR THE FOURTH TYPE, WHICH WE'RE CONSIDERING THE NEED FOR RIGHT NOW, THIS IS ONE THAT WE LOOK FOR YOUR INPUT IS CURRENTLY WE HAVE A DEVELOPMENT PLAT PROCESS, WHICH WE CURRENTLY ONLY USE OR UTILIZE IN THE EXTRATERRITORIAL JURISDICTION OF THE CITY.

THIS IS SUBSTITUTED IN PLACE OF A MINOR PLAT OR FINAL PLAT AS AN ALTERNATIVE IN THE

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ONE OF THE REASONS IN THE EXTRATERRITORIAL JURISDICTION THAT THEY, WE DO GO THROUGH THAT PROCESS IS BECAUSE YOU HAVE BOTH THE COUNTY REGULATIONS AND THE CITY REGULATIONS. AND AT THIS TIME, WE CURRENTLY LOOK AT EACH PROJECT AND DETERMINE WHETHER OR NOT THEY'RE MORE SUITED TO GO THROUGH THE PROCESS, THROUGH THE COUNTY REGULATIONS, AND WE'LL DEFER THOSE PLATS TO THE COUNTY.

AND WE WOULD LIKE TO CONTINUE TO DO THAT PROCESS AND GIVE THAT OPTION TO PROPERTY OWNERS, WHERE THEY'RE DOING ONE OR 2 OR 3 LOTS OR SMALLER SUBDIVISIONS IN THE COUNTY TO GO STRICTLY STRAIGHT THROUGH THE REGULATIONS, BECAUSE AT THAT POINT, THERE'S A BALANCE OF HOW MUCH TIME, MONEY, AND EFFORT IS BEING SPENT ON AREAS THAT ARE OUTSIDE THE CITY LIMITS.

AND SO WITH THAT, I'M GOING TO PAUSE THERE FOR A SECOND.

THERE'S A LOT OF INFORMATION THAT THAT IS 90% OF THE SUBDIVISION REGULATIONS, WHAT WE JUST WENT THROUGH.

IS THERE ANY QUESTIONS OR OUR THOUGHTS ON ANYTHING SO FAR.

ANY QUESTIONS? OKAY. VERY GOOD. GO AHEAD. I HAVE A COUPLE.

OKAY. WHAT WOULD THE WHAT'S THE PROCESS FOR APPROVAL OF THESE AMENDMENTS? ARE WE DOING THAT TONIGHT? YEAH. SO WHEN I CONCLUDE I'M GOING TO GIVE YOU, YOU GUYS WILL HAVE THE OPTION TO GO AHEAD AND TELL STAFF TO GO AHEAD AND PROCEED. AND WE COULD DO IT OF ONE OF TWO WAYS.

AND I'LL JUST GO AHEAD AND EXPLAIN THAT PROCESS IS, IS WE CAN GO AHEAD AND PUT EVERYTHING IN WRITING WITH THE CHANGES.

SO YOU CAN THEN COMPARE. IT'S NOT GOING TO BE EASY TO COMPARE THE OLD REGULATIONS TO THE NEW BECAUSE WE'RE MAKING IT.

IT'S TWO TOTALLY DIFFERENT PROCESSES AND WE'RE SIMPLIFYING IT PRETTY DRASTICALLY FROM WHAT WE CURRENTLY HAVE.

BUT YOU COULD PROCEED WITH DIRECTING STAFF TO PROCEED WITH THE DISCUSSION AND AMENDMENTS, WHICH MEANS THAT OUR NEXT STEP IS TO CONFIRM WITH ALL OF THE OTHER STAFF THAT'S INVOLVED WITH THE VIEW OF REVIEW OF PLATS.

WE WOULD TAKE IT TO LEGAL COUNSEL. ENGINEERING, WOULD THEN BEGIN REVIEWING IT AND LOOK OVER THE DETAILS, BECAUSE THERE'S PARTS OF THE REGULATION LIKE DESIGN STANDARDS AND AND THOSE ITEMS FOR THE SUBDIVISION REGULATIONS THAT WE WOULD WANT TO CONFIRM NOT ONLY WITH US, BUT THOSE OTHER DEPARTMENTS THAT REVIEW THOSE, PARTICULARLY ENGINEERING AND LEGAL COUNSEL.

AND WE CAN EITHER PROCEED TO GIVE US DIRECTION TO PROCEED WITH REVIEWING THAT WITH STAFF.

AND THEN IF YOU'D LIKE US TO BRING THAT BACK AFTER BOTH HAVE COMPLETED THEIR REVIEW.

SO YOU CAN SEE THE FINAL DOCUMENT AT THAT POINT, WE WOULD BRING IT BACK FOR YOU FOR FOR FINAL REVIEW AND APPROVAL.

OR YOU COULD OR YOU COULD DIRECT STAFF TO PROCEED WITH LEGAL COUNSEL AND, AND ENGINEERING.

WE WOULD THEN PROCEED WITH IT AND GO AHEAD AND SCHEDULE THAT TO GO ON TO THE CITY COUNCIL ONCE THE FINAL DRAFT IS PREPARED.

SO EITHER DIRECTION WE WOULD, WE'LL GO WHICHEVER DIRECTION THE PLANNING COMMISSION DIRECTS US TO.

MY SECOND QUESTION WAS IF WE TAKE A LOT OF THE THINGS AWAY, NOT AWAY FROM THIS COMMISSION, BUT NOT COMING BEFORE THIS COMMISSION BECAUSE THEIR STANDARD.

IF AN EXAMPLE COMES IN WHERE A OWNER WANTS TO DO SOMETHING THAT'S THEIR INTENT IS DIFFERENT THAN WHAT'S IN THE 2050 PLAN.

WOULD THAT STILL COME TO US IF IT'S RELATED TO THE ZONING OR THE COMPREHENSIVE PLAN? YES. OKAY. IF WE'RE JUST TALKING RIGHT NOW, JUST THE SUBDIVISION REGULATIONS.

OKAY. NOW LAUREN'S GOING TO BE TALKING TO YOU ABOUT SOME OF THE ZONING ITEMS, WHICH ARE ITEMS THAT YOU UNFORTUNATELY NEVER WILL BE ABLE TO RELEASE. THEY WILL HAVE TO.

YOU HAVE TO HEAR EVERY SINGLE ONE OF THOSE. AND WE'LL HAVE TO GO THROUGH PUBLIC HEARINGS FOR EVERY SINGLE PART OF THAT, JUST LIKE THIS OVERALL PROCESS FOR THE SUBDIVISION REGULATIONS.

BUT IT'S MUCH MORE IN DETAIL BECAUSE IT HAS TO FOLLOW THE COMPREHENSIVE PLAN IS OUR GOAL, THAT'S OUR END GOAL.

AND ALL AMENDMENTS ARE THERE TO HELP US GET TO THAT.

AND THESE SUBDIVISION AMENDMENTS ARE THE TECHNICAL ASPECTS OF THE APPLICATION OF THE ZONING TO GET US TO THE

[00:20:05]

THANK YOU. ANY OTHER QUESTIONS? YEAH. I GOT A QUESTION FOR YOU.

IS IT POSSIBLE TO I KNOW YOU SAID THAT THERE'S A LOT OF STUFF WITHIN WHAT WE'RE GOING TO GO THROUGH THAT IT'S GOING TO BE HARD TO SAY.

WELL, THIS WAS TAKEN OUT. THIS WASN'T TAKEN OUT. BUT IS THERE A WAY THAT YOU COULD GIVE US WHAT THE ORIGINAL ORDINANCE WAS SAYING, LIKE A CERTAIN COLOR AND THEN GIVE US WHAT THE NEW ORDER ORDINANCES OR NEW ZONING? YES. SO AT LEAST WE CAN LOOK AT THE CONTRAST OF WHAT WE'RE.

ABSOLUTELY. YES. YEAH. WE THAT WAS AS WE'VE BEEN GOING THROUGH THAT, THAT'S USUALLY OUR TYPICAL WAY.

SO YOU CAN LOOK THROUGH. BUT THIS IS REALLY GOING TO BE ONE'S GOING TO BE THE COPY THAT YOU HAVE IN YOUR PACKETS TODAY IS PRETTY MUCH 90% OF THAT WILL BE REDLINED OUT FOR WHAT'S BEING REWRITTEN BECAUSE THE FORMAT AND THE ORDER IS ALSO CHANGING. SO IT'S, IT KIND OF GETS A LITTLE BIT CONFUSING, BUT WE WILL HAVE BOTH SIDE BY SIDE WHERE YOU CAN AS, AND WHEN I SAY SIDE BY SIDE, IT'LL BE IN YOUR PACKETS AS ATTACHMENTS WHERE YOU CAN REVIEW THE DIFFERENCES BETWEEN THE TWO.

AND THEN THAT WAY WE CAN GO OVER ANY DETAILS AS YOU GO THROUGH THAT THAT YOU MAY HAVE QUESTIONS ABOUT.

SO. OKAY. THANK YOU. ALL RIGHT. WELL, THE LAST THING I WANT TO TOUCH ON IS THIS IS THE STEP BY STEP PROCESS, WHICH IS I THINK THE MOST IMPORTANT PART OF THIS IS, IS THE GOAL WAS TO STREAMLINE OUR PROCESSES AND TO HELP MAKE.

AND THE GOAL HAS BEEN TO BE DEVELOPMENT FRIENDLY AND CONTINUE TO BE DEVELOPMENT FRIENDLY AS FAR AS OUR PROCESSES.

NOW, THAT DOESN'T MEAN GETTING RID OF. OUR BASE REGULATIONS ARE IT JUST MEANS STREAMLINING THE PROCESS.

SOME OF THOSE BUREAUCRATIC PROCESSES THAT WE GO THROUGH, PAPERWORK THAT MAY NOT BE NECESSARY OR STEPS THAT MAY OR MAY NOT BE NECESSARY, BUT THE SAME END RESULT CAN BE MADE BY A DIFFERENT PROCESS.

AND SO WITH THAT, WE'RE STREAMLINING THE PROCESS BECAUSE OUR GOAL IS TO HELP PEOPLE GET THROUGH THIS PROCESS BECAUSE BY THE TIME THEY GET THROUGH A PLANNING PROCESS, THEY'VE TYPICALLY ALREADY BEEN TO YOU ALREADY FOR THE ZONING.

YOU'VE ALREADY TYPICALLY APPROVED THE ZONING, WHICH IS IN COMPLIANCE WITH THE COMPREHENSIVE PLAN.

AND WHEN THEY COME FOR A PLAT AT THAT POINT, THE PLAT IS PRESCRIPTIVE.

AND THE FACT THAT IT'S SOMETHING THAT YOU GUYS ACTUALLY DON'T HAVE A LOT OF CONTROL OVER BECAUSE YOU'VE ACTUALLY SAID ALREADY, THESE ARE THE THINGS THAT YOU HAVE TO MEET.

AND THAT'S THE ONLY WAY THAT, THAT IT CAN GET APPROVED.

AND SO IT'S VERY MINISTERIAL IN THAT PROCESS OF IT.

WHEREAS ZONING AND AMENDMENTS TO THE COMPREHENSIVE PLAN ARE NOT MINISTERIAL, YOU HAVE THE ABILITY TO MAKE THE CALL ON THOSE ON A CASE BY CASE BASIS AND AND ON A LOCATION BY LOCATION BASIS FOR ZONING ACTIONS, WHEREAS SUBDIVISION REGULATIONS ARE VERY MUCH MINISTERIAL.

IF THEY MEET THESE REQUIREMENTS. THERE'S REALLY YOUR HANDS ARE TIED FROM THAT BECAUSE ALL SUBDIVISION REGULATIONS IS THE DIVISION OF THE LAND FOR SALE, SO THAT YOU CAN TRANSFER YOUR PROPERTY TO THE NEXT PERSON THAT WANTS TO BUY IT, AND THE NEXT PERSON SO THAT IT'S A CLEAN TRANSITION FOR THROUGH THE TITLE PROCESS FOR PEOPLE TO BUY AND SELL PROPERTY THAT'S REALLY, IN A NUTSHELL, WHAT SUBDIVISION REGULATIONS ARE ABOUT.

VERY MUCH MINISTERIAL, VERY MUCH RESTRICTED TO THOSE LIMITATIONS THAT ARE THERE.

THERE'S NOT MUCH THAT YOU CAN YOU CAN DO ON SOME OF THOSE THINGS OTHER THAN, FOR EXAMPLE, WHEN WE GET INTO THE DETAILS OF IF WE MAKE ANY DESIGN DETAIL CHANGES, FOR EXAMPLE, THE LENGTH OF CUL DE SACS, YOU HAVE THE ABILITY TO THIS WOULD BE THE TIME THAT, OKAY, WE WANT TO ADJUST THAT.

NOW WE WANT THOSE TO BE SHORTER OR LONGER OR WE WANT THE, SOME OF THE DESIGN ASPECTS ON THAT. BUT WHAT GOES BEHIND SOME OF THOSE IS SOME OF THE ENGINEERING PRINCIPLES.

SO WE HAVE TO BE CAREFUL ON SOME OF THOSE BECAUSE THEIR SAFETY ASPECTS AND ENGINEERING PRINCIPLES THAT WE CAN'T OR WE DON'T WANT IT TO TREAD ON THOSE BECAUSE THEN IT BECOMES A SAFETY ISSUE THAT IS NOT A, YOUR EXPERTISE ON THAT AS, AS WHEREAS THE, WE RELY ON THE CITY ENGINEER TO COME GIVE YOU THAT EXPERTISE AS A, AS HIS CERTIFICATION IS ON THE LINE WHEN IT COMES TO THE DESIGN AND APPROVAL OF

[00:25:04]

SO WE'RE GOING TO START THE PROCESSES ONCE. ONCE SOMEONE COMES IN AND MEETS WITH STAFF, STAFF WILL DETERMINE WHAT TYPE OF PLAT THEY WILL MOVE FORWARD WITH. WHATEVER TYPE OF PLAT THAT IS THAT THEY GO FORWARD WITH IN THAT PRE-APPLICATION MEETING, WE MEET WITH THE APPLICANTS. WE'LL DETERMINE WHAT TYPE IT IS AND WHAT THEIR TIMELINE IS FOR THEIR PROCESS.

AND INSTEAD OF RIGHT NOW, THE PROCESS IS IS THEY HAVE TO WAIT TO GET ON A PLANNING COMMISSION AGENDA TO GET THEIR APPROVAL.

WHEREAS ADMINISTRATIVELY THAT ALLOWS THEM TO GET APPROVAL FROM STAFF AS SOON AS THEY APPLY FOR THAT TYPE OF, FOR EXAMPLE, FINAL PLAT. SO INSTEAD OF HAVING TO WAIT EXTRA TIME AND DAYS WE CAN CUT THAT 30 DAY PROCESS DOWN TO ABOUT A, ANYWHERE FROM A 5 TO 10 DAY PROCESS FOR THEM, BECAUSE MOST OF THOSE SHOW UP ON YOUR CONSENT AGENDAS AND YOU APPROVE THEM AS A CONSENT AGENDA, AND THEY'RE APPROVED WITHOUT MUCH DISCUSSION ON THEM BECAUSE THEY PRESCRIPTIVELY MEET ALL THE REQUIREMENTS.

AND THERE'S ACTUALLY NOT MUCH YOU CAN SAY AFTER THAT BECAUSE YOU'VE ALREADY ADOPTED THOSE REQUIREMENTS.

SO KEEP THAT IN MIND. SO OUR PRE-APPLICATION CONFERENCES WILL HAVE PRE-APPLICATION CONFERENCES WITH THE APPLICANTS, WHICH THEY WILL MEET WITH STAFF AND DETERMINE THE TYPE DESIGN STANDARDS REQUIRED, SUBMITTAL ITEMS. AND AND WE'LL THEN SCHEDULE THEIR FORMAL APPLICATION TYPICALLY ONCE WE SCHEDULE THEIR FORMAL APPLICATION, THAT'S WHEN THEY'LL BRING US IN A MORE COMPLETE DESIGN.

IT GIVES THEM A CHANCE TO WORK OUT ANY QUESTIONS TO HELP EXPEDITE THEIR PROCESS AS THEY GO THROUGH AND THE SUBMITTAL PROCESS.

WE'VE ACTUALLY BEEN USING THIS FORMAT RIGHT NOW UNDER OUR CURRENT REGULATIONS, AND IT'S REALLY HELPED EXPEDITE THE PLATS THROUGH THEIR, TIME FRAME ON THAT AND GETTING THEM THROUGH COMPLETENESS REVIEW.

ONCE THEY GO THROUGH FORMAL APPLICATION IS FILED, THEN STAFF TYPICALLY HAS A COMPLETENESS REVIEW OF THAT WHERE THE GOOD THING IS THROUGH THIS NEW PROCESS, WE'VE ALREADY REVIEWED IT, WE'VE LOOKED AT IT TWICE.

IT SHORTENS OUR COMPLETENESS REVIEW TIME DOWN DRASTICALLY.

AND THEN TYPICALLY WE HAVE A FASTER TURNAROUND, WHICH AS SOON AS THE COMPLETENESS IS REVIEWED, THAT'S WHEN THAT 30 DAY SHOT CLOCK BEGINS. AND THAT 30 DAY SHOT CLOCK THEN BEGINS AS SOON AS COMPLETENESS IS DONE, AND THEN THE TECHNICAL DISTRIBUTION OCCURS WHERE WE SEND IT TO THE CITY ENGINEER PLANNING STAFF REVIEWS IT.

AND THEN COMMENTS ARE GIVEN BACK. THEY SEND THEM BACK IF IT'S CORRECTED, THEY MEET THOSE REQUIREMENTS.

THEN AT THAT POINT STAFF CAN MAKE THE DETERMINATION THAT IT'S APPROVED.

APPROVED WITH CONDITIONS OR FOR WHATEVER REASON.

TYPICALLY WE WOULD MAKE A DETERMINATION BEFORE THIS IF IT WERE SOMETHING THAT WE WOULD REFER BACK TO THE PLANNING COMMISSION.

SO THEY HAVE PLENTY OF TIME TO GO THROUGH THEIR PROJECT.

AND SO AS SOON AS IT GOES THROUGH THAT DETERMINATION IT'S FINALED OR IT'S APPROVED, APPROVED WITH CONDITIONS.

THEY WOULD THEN SUBMIT THEIR FINAL COPIES, SIGNED SIGNATURE COPIES FOR SIGNATURE, AND THEN THOSE WOULD BE PREPARED FOR BEING RECORDED AT THE COUNTY. THEY WOULD THEN BE RECORDED AND AND THEN AS FAR AS THE STEP PROCESS FOR WHEN THEY CAN BEGIN, CONSTRUCTION WILL BEGIN. AS FAR AS WHETHER OR NOT THEY'RE MOVING FORWARD AT THE SAME TIME SIMULTANEOUSLY OR CONCURRENTLY WITH THEIR ENGINEERING PLANS. SOME PEOPLE LIKE TO WAIT AND DO BOTH AT THE SAME TIME.

OTHERS ARE FINE WITH PROCEEDING WITH THEIR FINAL PLATS AND THEN MOVING FORWARD FROM THERE.

SO THAT WILL BE KIND OF THE STEP BY STEP PROCESS FOR THE REVIEW.

[00:30:01]

A LOT OF THE TECHNICAL ITEMS ENGINEERING IS IN THE PROCESS CURRENTLY OF ALREADY REVIEWING OUR DESIGN GUIDELINES FOR THE CITY.

AND THOSE WILL HAVE A WILL BE REVIEWING THOSE AND WHETHER ANY OF THOSE CHANGES AFFECT ANY OF THE OTHER DESIGN GUIDELINES WE HAVE IN THE SUBDIVISION REGULATIONS.

SO ANY OTHER QUESTIONS ON THE SUBDIVISION. SO IF AN APPLICANT DID EVERYTHING RIGHT FROM START TO FINISH, IT WOULDN'T COME THROUGH THIS COMMISSION. THAT'S CORRECT.

WOULD IT GO TO CITY COUNCIL? NO. SO IF IN THAT CASE THERE'S NO OPPORTUNITY FOR PUBLIC COMMENT ON THOSE ITEMS. THAT'S CORRECT. OKAY. OKAY. AND THE REASON FOR THAT IS, IS THAT'S WHY THERE'S NO PUBLIC HEARINGS ON ON PLATS IS BECAUSE IT'S NOT A PUBLIC HEARING ITEM BECAUSE THEY ARE, IT'S A ZONING ISSUE.

IT WOULD STILL BE ABSOLUTELY FOR THE PUBLIC TO COMMENT ON.

YES. SO THEY COME IN WITH A ZONING APPLICATION WITH A CONCEPT PLAN WITH IT.

THAT'S WHERE THE PUBLIC HEARING WOULD TAKE PLACE.

THAT TAKES PLACE BEFORE THEY MOVE FORWARD WITH THE PLAT.

OKAY. THANK YOU. SO THAT WAY, ALL THOSE PUBLIC COMMENTS CAN BE HEARD.

WHAT WOULD YOU SAY THE TIME FRAME IS DOING IT THIS WAY.

HOW MUCH DOES IT SPEED UP THE PROCESS VERSUS NOT DOING IT THIS WAY? ON SMALL PLATS, WE'RE THINKING WE CAN GET THESE COMPLETED IN 5 TO 7 DAYS.

AND FOR LARGER PROJECTS, IT MAY TAKE CLOSER TO THE 10 TO 15 DAYS, BUT THAT CUTS IT IN HALF FOR THE DEVELOPERS ON THAT SIDE.

NOW WHAT IF YOU HAVE TO BRING IT TO P&Z. IF IT GOES TO P&Z IT'S GOING TO TAKE A FULL 30 DAYS BECAUSE WE'RE SUBJECT TO THE 30 DAY SHOT CLOCK.

SO IF WE DETERMINE IN THE PRE-APPLICATION OR THE FORMAL APPLICATION IN THERE BASED ON WHAT THEY SUBMIT THAT HEY, STAFF IS NOT COMFORTABLE REVIEWING THIS. WE WANT YOU TO GO TO THE PLANNING COMMISSION FOR IT.

OR YOU KNOW, THERE MAY BE SOMETHING THAT CAME UP DURING THE ZONING PROCESS THAT WAS SOMETHING THAT WE'RE NOT GOING TO FEEL COMFORTABLE WITH UNLESS YOU GUYS SEE IT. THOSE ARE SOME OF THOSE THAT WOULD STAFF WOULD SAY DEFER THOSE TO THE PLANNING COMMISSION, BUT THOSE WOULD BE A VERY SMALL PERCENTAGE. ALL RIGHT.

THANK YOU. ANY OTHER QUESTIONS? YEAH. SO IT SOUNDS LIKE BASICALLY FROM WHERE WE SIT UP HERE, IT'S JUST GOING TO SHORTEN OUR CONSENT ITEMS, RIGHT.

IT WILL SHORTEN YOUR CONSENT ITEMS AND IT WILL SHORTEN EVERYTHING FOR THE DEVELOPERS TIME FRAME BY PROBABLY CLOSE TO 60 DAYS. I UNDERSTAND THAT AS FAR AS DEVELOPERS, BUT AS FAR AS WHAT WE SEE A CHANGE UP HERE, IT'S JUST GOING TO BE THE BEGINNING CONSENT ITEMS WILL BE SHORTER.

WILL BE SHORTER. BECAUSE YOU'RE BASICALLY APPROVING THEM FOR US.

AND WE DON'T HAVE TO. CORRECT. OKAY. ANYTHING ELSE FOR KALEB? MAYBE JUST ONE THING. HOW MANY VARIANCES DO YOU THINK YOU'RE GOING TO HAVE AS FAR AS A RECOMMENDATION BEFORE IT WOULD HAVE TO COME TO US? TYPICALLY, WE TRY TO AVOID HAVING ANY WAIVERS OR VARIANCES TO THE SUBDIVISION REGULATIONS EXCEPT WHAT'S OUTLINED IN THE SUBDIVISION REGULATIONS.

SO THAT'S ANOTHER REASON I THINK IT'D BE GOOD TO BRING THOSE FOR YOU.

SO YOU GUYS CAN SEE EXACTLY THE WAY THAT IT'S GOING TO BE WORDED.

IF YOU'RE COMFORTABLE WITH THOSE WITH THE WAIVERS THAT ARE THERE CURRENTLY THAT ARE ALLOWED, BUT THAT STAFF CURRENTLY YOU GIVE THE AUTHORITY TO STAFF, WE INTEND TO KEEP THOSE THE SAME.

IF THERE'S SOMETHING THAT YOU DON'T SEE ON THERE, WE CAN DISCUSS ANY OF THOSE.

ANYBODY ELSE. ALL RIGHT. WELL I'M GOING TO TAG TEAM NOW TO LAUREN, AND SHE'S GOING TO JUMP INTO SOME OF THE ZONING REGULATIONS AND SITE PLANS. ALL RIGHT. SO FOR THE ZONING ORDINANCE THE BIGGEST CHANGE THAT IS RELATED TO THE CHANGES WITH THE SUBDIVISION CHANGES IS THAT WE ARE ELIMINATING THE PRELIMINARY SITE PLAN.

A LOT OF TIMES THE PRELIMINARY SITE PLAN IS ALMOST EXACTLY IDENTICAL TO EITHER THE CONCEPT PLAN OR THE SITE PLAN.

AND SO BY ELIMINATING THAT STEP, IT HELPS TO REDUCE THE AMOUNT OF TIME THAT A DEVELOPER HAS TO GO THROUGH.

OUR PROCESSES. GENERALLY THE BIGGEST DIFFERENCE BETWEEN A PRELIMINARY SITE PLAN AND A SITE PLAN IS THE WATER METER SCHEDULE AND SOMETIMES THE FINAL ELEVATIONS. THAT'S ABOUT IT. ADDITIONALLY, OTHER CHANGES AS I TALKED ABOUT LAST TIME,

[00:35:06]

NOR AFTER 10 P.M.. TALKING A LITTLE BIT ABOUT SOME OF THE OUTDOOR USES, SUCH AS HORSE RIDING LESSONS OR SWIM LESSONS FOR UP TO SIX PUPILS WE WOULD ALSO BE CHANGING THE SITE PLAN PROCESS SLIGHTLY SO THAT THE SITE PLANS ARE STAFF APPROVED. THE OTHER CHANGES THAT WE MADE HAD TO DO WITH OUR DEFINITION OF OPEN SPACE.

ONE CHANGE WITH THE SUBDIVISION REGULATIONS THAT KALEB DID NOT TOUCH ON WITH THE NEW PARKS MASTER PLAN, ONE OF THE RECOMMENDATIONS OUT OF THAT WAS TO CHANGE HOW MANY DWELLING UNITS WE REQUIRE FOR PARKLAND DEDICATION. SO CURRENTLY RIGHT NOW IT'S ONE ACRE PER 50 DWELLING UNITS.

AND THEY RECOMMENDED THAT WE ACTUALLY REDUCE WILL INCREASE TO ONE ACRE PER 35 DWELLING UNITS.

SO THAT WOULD REQUIRE MORE PARKLAND DEDICATION PER THE NUMBER OF DWELLINGS IN A SUBDIVISION.

BUT THEN ALSO CLARIFYING THE DIFFERENCE BETWEEN PARKLAND DEDICATION AND OPEN SPACE REQUIREMENTS FOR MULTIFAMILY.

ONE OTHER CHANGE IN THE ZONING ORDINANCE IS JUST FIXING SOME OF THE NUMBERING.

WHEN WE DID THE DRONE DELIVERY DEFINITIONS, I ACCIDENTALLY PUT THE DEFINITIONS IN THE WRONG SECTION.

SO WE'RE JUST GOING TO FIX THAT. AND THEN WITH THE SIGN REGULATIONS AS I PRESENTED TO YOU LAST TIME CORRECTING THE DISTANCE SEPARATION FOR THE MINOR MONUMENT SIGN, MAJOR MONUMENT SIGN AND THE POLE SIGN, AS WELL AS PROVIDING A CLARIFICATION ON THE POLE SIGN REGULATIONS AS TO WHEN THEY'RE ALLOWED ON A NON RESIDENTIAL PROPERTY.

IF IT'S ZONED RESIDENTIAL ZONING DISTRICT ALREADY FOR SOMETHING LIKE A CHURCH OR A SCHOOL.

AND I'D BE HAPPY TO ANSWER ANY QUESTIONS. SO WHERE DOES THE CHECKS AND BALANCES COME IN IN ALL THIS.

IS IT JUST BETWEEN STAFF. WHAT DO YOU MEAN BY CHECKS AND BALANCE? WELL, IF SOMEBODY COMES IN AND THEY'RE LIKE, HEY, WE CHECKED A, B, C, WHICH WE CAN'T DO ANYTHING AGAINST, BUT YET THERE MAY BE SOMETHING WHERE THEY NEED SOME ALLOWANCE OR SOMETHING.

DO YOU GUYS JUST DISCUSS IT AMONGST YOURSELVES AND THEN PUSH IT THROUGH? OR HOW DOES THAT WORK? THE ONLY VARIANCES, AND THAT'S ONE THING THAT WE WANT TO MAKE SURE IS VERY CLEAR IN THE REGULATIONS IS THAT IF THERE'S A VARIANCE OR WAIVER, IT NEEDS TO BE EXPLICIT IN THE REGULATIONS AS FAR AS WHO HAS THE AUTHORITY TO DO THAT.

IS IT STAFF ON SOME THINGS. IS IT ONLY THE PLANNING COMMISSION ON SOME THINGS OR AND IS IT THE COUNCIL ON OTHER THINGS OR IS IT BOTH THE PLANNING COMMISSION AND COUNCIL ON CERTAIN TOPICS. THE OTHER IS, IS INHERENTLY WITH THE BOARD OF ADJUSTMENTS, THAT'S TYPICALLY WHERE SPECIFIC VARIANCES GO TO IS.

AND IT SKIPS BOTH THE PLANNING COMMISSION AND THE COUNCIL AND GOES TO THE BOARD OF ADJUSTMENTS.

AND THEY'RE TYPICALLY THE ONES THAT WILL BE MAKING ANY CHANGES IN REGARDS TO THOSE ITEMS. THAT'S ONE THING THAT WE WE DEFINITELY WE'RE TO OUR POINT IN GROWTH THAT WE'RE AT IN THE COMMUNITY IS MAKING SURE THAT THAT'S VERY CLEAR OF WHOSE RESPONSIBILITY AND WHOSE ROLE IS EACH ONE OF THOSE.

AND THERE IS STAFF REALLY WANTS TO MAKE AMENDMENTS WHERE THERE'S CLARIFICATION, WHICH WE WOULD CALL CLARIFICATIONS AND AMBIGUITY, WHERE I DON'T UNDER IT'S UNCLEAR TO ME OR TO STAFF.

I'M NOT ABLE TO MAKE A DETERMINATION. A CLARIFICATION OF AMBIGUITY MEANS THAT I'M GOING TO BE BRINGING IT TO THE PLANNING COMMISSION TO HELP ME DETERMINE WHAT WAS THE INTENT OF THIS SECTION OF THE REGULATIONS. AND THEN YOU, AS THE PLANNING COMMISSION, WOULD THEN MAKE A RECOMMENDATION OF THIS IS WHAT WAS INTENDED TO BE HOW THIS IS SUPPOSED TO BE INTERPRETED IF STAFF IS UNABLE TO INTERPRET THAT REQUIREMENT FOLLOWING THAT, THEN STAFF WOULD FOLLOW THAT UP WITH A FORMAL AMENDMENT TO MAKE SURE THAT THAT SECTION IS CLARIFIED THE WAY THAT YOU GUYS HAVE MEANT IT TO BE IN THERE. AND THAT'S WHERE YOU GUYS WILL BE HEAVILY MORE INVOLVED WITH THE POLICY SIDE OF THAT AND THE COUNCIL AND THE POLICY SIDE OF

[00:40:08]

AND THE COUNCIL'S ULTIMATELY, THE ONES WHO WILL MAKE THE FINAL DETERMINATION ON ALL OF IT.

BUT IT DETERMINES WHETHER OR NOT IT COMES FROM THE COUNCIL TO YOU AND BACK TO THE COUNCIL FOR FINAL DETERMINATION, OR DIRECTLY FROM THE PLANNING COMMISSION TO THE COUNCIL FOR THEIR RECOMMENDATION AND FINAL DETERMINATION ON THAT.

BUT ALL OF THOSE THINGS SHOULD BE OUTLINED IN THERE AS FAR AS WHAT WE ARE GIVING AUTHORITY TO STAFF TO DO AND WHAT WE'RE NOT GIVING.

AND LIKE, FOR EXAMPLE, SITE PLANS, SITE PLANS ARE VERY MUCH MINISTERIAL AS WELL.

AND THE FACT THAT IT'S PRETTY WELL OUTLINED. EVERYTHING THAT THEY GO THROUGH, JUST LIKE YOU CURRENTLY HAVE THEM ON YOUR CONSENT AGENDAS.

MOST OF THEM. RARELY HAVE WE SEEN ANY OF THE SITE PLANS PULLED OFF OF THE AGENDA, BECAUSE ALL OF THOSE THINGS ARE THINGS THAT YOU SAY THEY HAVE TO MEET, AND IF THEY DON'T MEET IT, THEN WE'RE NOT RECOMMENDING APPROVAL OF IT OF THAT.

AND WE INTEND TO KEEP IT IN THAT SAME WAY, EVEN THOUGH IT'S APPROVED BY STAFF, IF THEY WANT TO APPEAL STAFF'S DETERMINATION OR OUR DETERMINATION OF WHAT'S IN THE REGULATIONS, THEY HAVE THE ABILITY TO STILL APPEAL THAT UP THROUGH THE PROCESSES OF DOING THAT.

BUT THERE WILL BE A PROCESS FOR THAT. SO SOME EXAMPLES OF THINGS THAT WOULD STILL COME FORWARD TO THE PLANNING AND ZONING COMMISSION.

ALONG WHITE STREET, THERE'S A LOT OF PROPERTIES THAT HAD REQUESTED A LANDSCAPE REDUCTION AS WELL AS POWELL PARKWAY SO THAT THE SITE PLAN APPROVAL WOULD COME THROUGH TO THE PLANNING AND ZONING COMMISSION.

IT WOULD NOT BE STAFF APPROVED WITHOUT THE PLANNING AND ZONING COMMISSION.

ADDITIONALLY, WE HAVE A IF SOMEONE WANTS TO REDUCE THEIR PARKING OVER 35% OF THEIR REQUIRED PARKING THAT'S REQUIRED TO GO TO COUNCIL.

SO THE PLANNING AND ZONING COMMISSION WILL MAKE A RECOMMENDATION TO COUNCIL. AND THERE'S A NUMBER OF DIFFERENT ITEMS. WE JUST ADOPTED THE DRONE DELIVERY STANDARDS WHERE THAT HAD SOME PLANNING AND ZONING COMMISSION DECISIONS IN IT.

AND WE'RE NOT PROPOSING TO CHANGE ANY OF THOSE.

IN THE PAST, SORRY, THINGS THAT GO THROUGH THE BOARD OF ADJUSTMENT STILL LAND HERE IN CITY COUNCIL, CORRECT? NO. BOARD OF ADJUSTMENT IS THE FINAL SAY WHEN IT COMES TO THOSE.

THAT'S WHY IT'S IMPORTANT TO GO THROUGH WHAT WHAT DOES THE COUNCIL AND THE PLANNING COMMISSION WANT THE THE BOARD OF ADJUSTMENTS TO BE THE FINAL SAY ON. THEY ARE THE APPEALS BOARD OF THE CITY.

SO IF THEY DISAGREE WITH STAFF AND SAY THEY DISAGREE WITH OUR PROCESSES, HOW IT'S WORDED, IT'S OUTLINED IN THE CODE, WHAT GOES TO WHO. AND THOSE ARE THE THINGS THAT WE WANT TO CLARIFY AND MAKE SURE IS CLEAR THAT WHAT GOES THROUGH THE, WHAT GOES THROUGH THE PLANNING COMMISSION AND COUNCIL FOR CLARIFICATION VERSUS GOING TO THE BOARD OF ADJUSTMENT IS THAT A CHANGE? WE'VE HAD THINGS COME THROUGH HERE THAT WENT THROUGH THE BOARD OF ADJUSTMENT FIRST IN THE PAST.

SO THE CASES THAT YOU'RE THINKING OF THERE'S TWO CASES THAT THAT HAS HAPPENED OVER THE LAST SEVEN YEARS.

IN THE FIRST CASE WITH THE URBAN CROSSING CELL TOWER THAT ONE THERE WAS A DISAGREEMENT AND IT RESULTED IN A SUBMISSION FOR A DIRECTOR'S INTERPRETATION APPEAL, AND THAT'S WHY THAT HAD TO GO TO THE BOARD OF ADJUSTMENTS BEFORE THE SUP CASE COULD MOVE FORWARD WITH THE PLANNING AND ZONING COMMISSION AND CITY COUNCIL. THE OTHER CASE WAS WITH CEDAR RIDGE PHASE TWO, A RESIDENTIAL SUBDIVISION. THEY WERE REQUESTING A VARIANCE FROM THE LOT DEPTH BECAUSE OF THEIR UNUSUAL SHAPED TRACT.

AND SO THAT'S WHY THAT ONE WENT TO THE BOARD OF ADJUSTMENTS BEFORE THE PLAT CAME TO THE PLANNING AND ZONING COMMISSION.

SEEMS LIKE THERE WAS A REPLAT FOR A COUPLE OF LOTS TOO MAYBE IT'S OKAY, I UNDERSTAND.

SO IF IT'S PROCEDURAL WILL COME HERE. OTHERS WOULD.

THE BOARD OF ADJUSTMENT WOULD BE FINAL. YES, YES.

THANK YOU. ANY OTHER QUESTIONS FOR LAUREN? SO WHAT WE WOULD NEED IS CLARIFICATION ON WHAT DIRECTION YOU WOULD LIKE US TO TAKE WITH THESE, WHETHER YOU WOULD LIKE US TO PREPARE THE FINAL ORDINANCES SO YOU CAN SEE THEM, AND WE WOULD THEN PREPARE THEM FOR A FUTURE AGENDA TO GO ON FOR YOU GUYS TO REVIEW.

[00:45:04]

OR IF YOU WANT US TO PROCEED ON WITH MEETING WITH LEGAL COUNSEL AND ENGINEERING TO FINALIZE THEM, THEN BRING THEM TO YOU. WHICHEVER DIRECTION YOU'D LIKE US TO PROCEED.

WE DO HAVE A PUBLIC SPEAKER CARD ON THIS, SO, MR. CULBERTSON. I DON'T THINK I NEED TO TELL YOU TO STATE YOUR NAME AND ADDRESS, DO I? PLEASE. OKAY. GOOD EVENING.

MY NAME IS TERRELL CULBERTSON. I LIVE AT 10429 COUNTY ROAD 289 IN ANNA, WHERE I'VE LIVED FOR OVER 32 YEARS.

I WAS ENCOURAGED BY SOME OF THE QUESTIONS THAT YOU ASKED BECAUSE ABOUT CHECKS AND BALANCES.

I'M GOING TO TALK ABOUT THAT FOR A MOMENT AND ABOUT PUBLIC INPUT.

THE. MEMBER, THE MAYOR AND THE CITY COUNCIL ARE ELECTED BY THE CITIZENS OF ANNA TO REPRESENT US AND TO REPRESENT THE BEST INTERESTS OF THE CITY.

AND THEY APPOINT EACH OF YOU, AS YOU WELL KNOW, TO ASSIST IN THAT PROCESS.

AND IN MY VIEW, THAT GIVES MULTIPLE LAYERS OF REVIEW, WHICH IS ADDRESSES THE CHECKS AND BALANCES.

ALL OF OUR. I'VE SPOKEN TO YOU MANY TIMES. I'VE SPOKEN TO THEM MANY TIMES AND PLAN TO KEEP GOING.

GREAT GRANDMOTHER LIVED TO BE 104 YEARS OLD SO I COULD BE HERE A LONG TIME.

ALL OF OUR RELATIONSHIPS SO FAR HAVE BEEN BUILT ON TRUST, TRUSTING THE PROCESS, TRUSTING THAT I'M GOING TO HAVE AN OPPORTUNITY TO EXPRESS MY CONCERNS TO YOU AND THAT I WILL BE HEARD.

EXCEPT FOR THE FOUR ITEMS OF LEGAL MATTERS REAL ESTATE ECONOMIC DEVELOPMENT, AND HUMAN RESOURCES, EVERYTHING THAT THE COUNCIL DOES IS BASED ON AN AGENDA ITEM THAT IS POSTED FOR PUBLIC REVIEW AND COMMENT.

YOUR AGENDAS ARE POSTED FOR PUBLIC REVIEW AND COMMENT, AND WE HAVE THE OPPORTUNITY TO STAND AND SPEAK AND SHARE WITH YOU OUR CONCERNS.

MY CONCERN IS THAT WHEN YOU TAKE A RESPONSIBILITY AND AUTHORITY, EVEN THOUGH IT'S ROUTINE AND YOU TAKE IT OFF OF THAT AGENDA AND OUT OF THE OPPORTUNITY FOR PUBLIC COMMENT.

AND YOU DELEGATE THAT TO THE STAFF. AND THOSE DECISIONS ARE MADE WITHOUT PUBLIC REVIEW, WITHOUT PUBLIC KNOWLEDGE, WITHOUT PUBLIC COMMENTS THAT'S NOT A GOOD LOOK.

IT RAISES THE THAT LITTLE VOICE IN THE BACK OF YOUR HEAD THAT SAYS, WELL, WELL, WHAT ARE THEY DOING THAT THEY DON'T WANT ME TO KNOW ABOUT? AND THAT UNDERMINES THAT TRUST THAT THAT I HOPE WE'VE BUILT THAT RELATIONSHIP, THAT RESPECT THAT I HAVE FOR ALL OF YOU AND HOPEFULLY IS VICE VERSA HERE. SO I URGE YOU TO CONSIDER THAT WHEN YOU VOTE FOR THIS.

THERE'S ONE OTHER ASIDE THAT I HAVE TO COMMENT ON.

WHEN I LOOK AT THE PLANNING PROCESS AS MR. KENTNER JUST DESCRIBED.

THIS GIVES THE PLANNING DIRECTOR OR DESIGNEE THE AUTHORITY TO APPROVE, APPROVE WITH COMMENTS OR DENY RECOMMEND DENIAL OF ACTIONS. AND IF YOU'LL RECALL, ABOUT THREE MEETINGS AGO, I STOOD HERE WHEN I WAS TRYING TO PLEAD WITH YOU TO TRY TO SAVE THE 200 YEAR OLD TREES ON THE CHURCH PROPERTY.

YOU WERE TOLD REPEATEDLY THAT YOU ONLY HAD TWO OPTIONS APPROVE OR DENY, EVEN THOUGH YOUR AGENDA ITEM HAD HAD THREE OPTIONS IN IT.

SO I THINK THERE'S SOME INCONSISTENCY THERE, AND I WOULD REALLY HATE TO SEE THE STAFF HAVE MORE OPTIONS THAN THIS COMMISSION HAS.

THANK YOU FOR YOUR TIME THIS EVENING. I APPRECIATE ALL OF YOUR SERVICE.

THANK YOU. THANK YOU. OKAY. ARE THERE ANY OTHER QUESTIONS FOR THIS FOR LAUREN OR KALEB? OKAY. I'LL CLOSE THE PUBLIC HEARING. 7:19. I CONFINE COMMENTS TO THE COMMISSION.

I PERSONALLY WOULD LIKE TO HAVE THEM DO A SIDE BY SIDE AND US LOOK IT OVER BEFORE WE EVEN INVOLVE LEGAL OR ANYTHING.

[00:50:01]

YEAH, I THINK WE ALL AGREE ON THAT. WOULD WE AGREE THAT THEY SHOULD MOVE FORWARD WITH WORKING WITH ALL THE OTHER DEPARTMENTS FIRST, AND THEN BRING THAT BACK TO US AT THE END, WHERE WE GOT A FINAL VIEW OF WHAT ENGINEERING'S HAD AND WHAT THE OTHER DEPARTMENTS THAT YOU TALKED ABOUT WORKING WITH WOULD HAVE, THAT SEEMS TO MAKE SENSE TO ME.

IS THAT POSSIBLE FOR THEM TO PUT LIKE THESE ARE EXCEPTIONS THAT CANNOT BE CHANGED, LIKE THE CUL DE SAC YOU WERE AS AN EXAMPLE.

LIKE FOR THEM TO SAY IT HAS TO BE AT LEAST THIS LENGTH.

YES, ABSOLUTELY. WE CAN HIGHLIGHT SOME OF THOSE ITEMS FOR YOU IN THERE THAT ANYTHING THAT'S WITHIN THE SUBDIVISION REGULATIONS THAT YOU HAVE THAT YOU WANT TO CHANGE ON THAT WE CAN GO THROUGH AND HIGHLIGHT SOME OF THOSE THINGS.

ARE YOU ABLE TO PUT IN THERE IF IT IS DISCUSSED AMONGST STAFF, WHICH DEPARTMENT IT GOES TO FIRST, WHICH DEPARTMENT IT GOES TO SECOND, OR DO YOU ALL JUST GET TOGETHER IN A MEETING AND.

YEAH, WE USUALLY WE'LL GET TOGETHER AND HASH IT OUT AND WE'LL GIVE YOU THE LIST.

AND MATTER OF FACT, IF THERE ARE PARTICULAR QUESTIONS, SINCE WE'LL HAVE ALL OF THEIR COMMENTS, WE'LL INVITE THE CITY ENGINEER TO BE HERE AS WELL, IN CASE THERE'S TECHNICAL QUESTIONS THAT HE CAN HELP ANSWER FOR THE PLANNING COMMISSION.

WE'LL HAVE THEM AVAILABLE AT THE MEETING BECAUSE I THINK THAT'S PROBABLY THE BULK OF THE QUESTIONS THAT MAY COME UP IS THE TECHNICAL SIDE OF WHAT DO WE WANT TO. HOW DO YOU WANT TO DO THAT? DO YOU WANT TO KEEP THOSE LONGER IN THERE FOR EXAMPLE, YOU KNOW, SOME OF THE QUESTIONS THAT WE'VE GOT IN THE PAST HAS BEEN SOME OF THOSE DESIGN GUIDELINES ITEMS, WHICH SOME OF THE DESIGN GUIDELINES AREN'T IN THE SUBDIVISION REGULATIONS.

THEY'RE ACTUALLY IN THE ENGINEERS DESIGN GUIDELINES.

SO IT'D BE GOOD FOR THEM TO BE HERE BECAUSE SOME OF THOSE THINGS WE DON'T, THE PLANNING COMMISSION DOESN'T HAVE CONTROL OVER.

THOSE ARE TECHNICAL ITEMS THAT ARE OUR STAFF ADOPTED AND APPROVED DIRECTLY BY THE COUNCIL? IF I COULD JUST MAKE A COMMENT, I THINK I THINK THE HEART OF IT IS IN A GOOD PLACE, AND I THINK IT WOULD HELP SPEED UP THINGS BECAUSE OF THE WAY ANNA'S GROWING. HOWEVER, IF WE JUST START THROWING 5, 15 DAY THINGS, YOU KNOW, TO PASS THROUGH WITHOUT REALLY LOOKING AT WHAT'S GOING ON? I FEEL LIKE STUFF CAN GET LOST AND FALL BETWEEN THE CRACKS.

AND I FEEL LIKE THAT WE NEED TO BE UP FRONT AND ALSO BE ABLE TO GIVE OUR NEIGHBORS A VOICE.

YOU KNOW, WITH THINGS THAT ARE COMING THROUGH.

I FEEL LIKE IT DOES TAKE AWAY THEIR VOICE. NOW, WHAT DO YOU THINK THE TIMING IS, KALEB, UNTIL WE SEE SOMETHING? IT WOULD PROBABLY BE. IT'LL BE PROBABLY LOOKING AT YOUR MEETING IN.

LET'S SEE WHAT THIS IS PROBABLY YOUR SEPTEMBER PLANNING COMMISSION MEETING.

SOUNDS LIKE A PRETTY BIG PROJECT. YES. IT'LL BE PROBABLY SEPTEMBER.

NOW, ONE THING TO CLARIFY, I THINK THAT'S A REALLY GREAT POINT ABOUT THAT.

ONE THING THAT WE TALKED ABOUT IN OUR VERY FIRST MEETING WHEN WE BROUGHT THIS UP IS, IS THAT WE WILL BE GIVING A REPORT TO YOU EVERY MONTH YOU WILL GET A REPORT OF EVERYTHING THAT'S APPROVED NOW. THEREIN LIES THE KIND OF THE PREDICAMENT THAT'S INVOLVED IS, IS SOMETIMES LIKE THE SUBDIVISION REGULATIONS ARE MINISTERIAL, WHICH THEY WANT TO MAKE SURE THE PUBLIC CLEARLY UNDERSTANDS THAT THOSE MINISTERIAL THINGS ARE ITEMS THAT THERE ARE NO COMMENTS.

THEY CAN MAKE LOTS OF COMMENTS ABOUT ANYTHING THAT'S MINISTERIAL THAT'S ON YOUR AGENDA.

BUT IT'S A CHECK BOX. IT'S A MATTER OF THE CHECK BOX.

AND IF THE BOX IS CHECKED AND IT'S BEEN CHECKED AND IT MET THAT CRITERIA THERE IS NO, NOTHING THAT ANY PUBLIC COMMENT CAN CHANGE OTHER THAN BRINGING TO YOU SOME POLICY CHANGES THAT YOU MAY WANT TO CHANGE, WHICH IS THAT'S WHAT THIS WHOLE PROCESS IS ABOUT IS WHICH YOU BROUGHT UP.

A GREAT POINT IS, IS THIS IS THE PROCESS TO GET PUBLIC INPUT ON HOW WE APPROVE PLATS AND HOW THEY GO IN.

THE ZONING IS TOTALLY DIFFERENT. THERE WILL BE PUBLIC HEARINGS ON ALL ZONING ACTIONS AND ON THE CONCEPT PLANS THAT ARE ASSOCIATED WITH THOSE THAT COME BEFORE YOU.

BUT THE SIDE OF IT THAT'S THIS IS HOW OUR ROADS ARE BUILT.

THIS IS HOW LONG THEY CAN BE, THIS IS HOW SHORT THE CUL DE SACS CAN BE.

[00:55:04]

THOSE ARE ALL COUNTY HAS SPECIFICATIONS THAT WE HAVE TO ADOPT.

WE HAVE TO ADOPT EXACTLY WHAT THE STATE HAS. SO THERE'S NO CHANGING OR ANY WAY TO DO THAT OTHER THAN RIGHT NOW, POLICY WISE THAT'S ASSOCIATED WITH IT. SO I THINK THOSE ARE ALL GREAT POINTS THAT WERE BROUGHT UP IS, IS THAT THIS IS THE TIME FOR THOSE POLICY COMMENTS.

THIS IS THE TIME TO MAKE AMENDMENTS OR CHANGES THAT WE THINK ARE IMPORTANT OR WANT TO CLARIFY THAT THOSE THINGS ARE MADE.

AND SO WHEN WE HAVE OUR NEXT MEETING IN SEPTEMBER AND BRING THAT BACK FOR YOU, IT WILL BE A PUBLIC HEARING WHERE WE CAN GO THROUGH EACH OF THOSE ITEMS IN DETAIL, AND WE'LL GO THROUGH THOSE WITH ALL OF YOU.

IT MAY TAKE A LITTLE LONGER. IT'LL BE A LONG MEETING, BUT WE'LL GO THROUGH EACH OF THOSE ITEMS IN DETAIL, WHICH IS A GREAT OPPORTUNITY FOR THE PUBLIC TO GIVE US THEIR INPUT ON THOSE POLICIES, BECAUSE ONCE THOSE ARE ADOPTED AND IN PLACE, ONCE WE PLUG IN WITH THE COUNTY SAYS WE HAVE TO DO, AND WHAT THE STATE SAYS WE HAVE TO DO, THERE'S ONLY A LITTLE BIT OF WIGGLE ROOM FOR THE CITY AND THE SUBDIVISION REGULATIONS OF WHAT WE SAY THEY CAN DO, BECAUSE THE REST IS ALL TECHNICAL ASPECTS THAT ENGINEERING APPROVES THROUGH THEIR DESIGN GUIDELINES.

AND SO WE WANT TO MAKE SURE THAT'S CLEAR FOR EVERYONE.

THIS IS THE TIME TO GET PUBLIC COMMENT AND COME TALK ABOUT THE SUBDIVISION REGULATIONS, WHY WE DO IT, BECAUSE EVERYTHING THAT COMES THROUGH THE SUBDIVISION WILL BE ALL THINGS THAT YOU HAVE ALREADY TAKEN ACTION ON IN PUBLIC HEARINGS HAVE ALREADY BEEN HELD ON.

AND THERE'S THE PLATTING IS AT THAT POINT SOMEWHAT JUST A STEP IN THE PROCESS.

SO SO THOSE ARE ALL GREAT QUESTIONS AND WE DEFINITELY CAN OUTLINE THOSE.

AND I THINK IT'S IMPORTANT THAT WE'LL GO THROUGH THOSE.

AND I THINK IT'S IMPORTANT FOR US TO OUTLINE AND MAKE SURE THAT'S WRITTEN IN THE SUBDIVISION REGULATIONS THAT YOU DO HAVE THAT MONTHLY REPORTING THAT'S GOING TO COME TO YOU AND MAKE SURE THAT THERE IS VISIBILITY ON ALL OF THOSE THINGS.

BECAUSE IF YOU SEE THAT THERE'S CHANGES THAT ARE COMING OR THE DESIGNS OF SUBDIVISIONS AS THEY COME IN, ISN'T TURNING OUT THE WAY THAT YOU ANTICIPATED IT THAT COMES DOWN TO SOME OF THOSE DESIGN THINGS.

IS THERE ENOUGH STREET LIGHTS? IS THE STREETS LIGHT ENOUGH OR THE CURVES IN THE RIGHT PLACES AS FAR AS THAT GOES.

WELL, YOU GUYS TYPICALLY, EVEN BEFORE WE WENT TO PUTTING THEM ON CONSENT AGENDA, MOST PLANNING COMMISSIONS NEVER DIVED INTO THOSE DETAILS ON THAT BECAUSE THOSE ARE GET INTO THE TECHNICAL ASPECTS BECAUSE MOST OF THE PLAT\TING IS ENGINEERED OR SURVEYED, AND THEY'RE REQUIRED TO BE LICENSED BY THIS BY THE STATE OF TEXAS, AND THEY'RE REQUIRED TO FOLLOW THOSE REQUIREMENTS.

BUT ALL OF THESE ARE GREAT THINGS, AND WE'LL BRING THAT BACK TO YOU AND OUTLINE THOSE THINGS.

AND I KNOW THAT'S NOT A SMALL TASK. AND ON TOP OF EVERYTHING ELSE THAT YOU GUYS ARE DOING.

SO THANK YOU FOR ALL YOUR HARD WORK ON THIS. ANYTHING ELSE? SO I THINK IT'S IMPORTANT THAT YOUR COMMENT ABOUT ZONING, THIS IS NOT REALLY ABOUT ZONING.

THIS IS ABOUT PROCESS. SO IF THERE'S NO OTHER QUESTIONS, LET ME SEE IF I CAN CRAFT A MOTION.

SO I WOULD MAKE A MOTION THAT WE ADVISE THE PLANNING DEPARTMENT TO MOVE AHEAD WITH THE REVIEW AND PROPOSED CHANGES TO THE DOCUMENTS. WORK WITH THE OTHER DEPARTMENTS THAT ARE AFFECTED AND THEN BRING IT BACK TO US WITH A SIDE BY SIDE TYPE COMPARISON SO WE CAN LOOK AT IT.

AND WE WILL NEED TO BE PREPARED TO SPEND SOME TIME OURSELVES DELVING INTO THIS, BECAUSE IT'S GOING TO BE A BIG TASK.

I SECOND. ALL RIGHT. SO WE'LL TAKE A MANUAL VOTE.

STACY. CAN I ASK A QUESTION REAL FAST? OKAY. IS THERE ANY WAY WE COULD GET THAT EARLIER THAN THE FRIDAY BEFORE THE MEETING? YES WE WILL. WE WILL SEE IF WE CAN GET THAT SENT OUT TO YOU AS EARLY AS WE GET IT COMPLETED.

OKAY. THANK YOU. I'LL HAVE TO. THAT'S FINE. IF WE GET IT IN PIECES, THAT MIGHT BE GOOD TOO.

AND WE MIGHT BE ABLE TO. WE MIGHT DO THAT IN PARTS WITH WHAT WE'VE TALKED ABOUT FOR THE ZONING, WHEN WE MAY SEND THOSE AND WE'LL SEND THE ZONING, SUBDIVISION, ALL PARTS OF THAT.

WE'LL GET THOSE TO YOU AS QUICKLY AS WE POSSIBLY CAN.

YES. YES. YES. YES. YES. AND I VOTE YES. THAT MAKES IT UNANIMOUS. THAT'S THE END OF ANY FUTURE ITEMS THAT THE COUNCIL THE COMMISSION

[01:00:04]

SECOND. MOTION TO CLOSE. OKAY. I THOUGHT I SAID A SECOND.

I HAVE A SECOND. ALL RIGHT. THANK YOU EVERYBODY.

MEETING IS ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.