[00:00:03]
MOVING ON TO THE REGULAR AGENDA.[1. Call to Order, Roll Call, and Establishment of Quorum.]
THE CITY COUNCIL OF THE CITY OF ANNA WILL MEET ON FEBRUARY 27TH AT 06:00 PM IN THE ANNA MUNICIPAL COMPLEX CHAMBER.CHAMBER IS LOCATED AT 120 WEST SEVENTH STREET.
TO CONSIDER THE FOLLOWING, ONCE AGAIN, WELCOME TO THE CITY COUNCIL MEETING.
IF YOU WISH TO SPEAK ON AN OPEN SESSION AGENDA ITEM, PLEASE FILL OUT THE OPINION SPEAKER REGISTRATION FORM AND PLEASE TURN THAT INTO THE CITY SECRETARY BEFORE WE GET STARTED.
FIRST ORDER OF BUSINESS IS CALLING ROLE, ALL COUNCIL MEMBERS ARE PRESENT THIS EVENING.
THIS TIME I'LL GIVE AN INVOCATION AND WE'LL FOLLOW WITH A PLEDGE OF ALLEGIANCE.
>> HEAVENLY FATHER, GOD, I JUST JUST THANK YOU FOR THIS DAY, LORD.
WE THANK YOU FOR THE CITY OF ANNA IN THIS COMMUNITY AND THE MEMBERS IN IT.
LORD, I JUST PRAY THIS EVENING THAT ALL DECISIONS WE MAKE TODAY FOR THE FUTURE OF OUR COMMUNITY, WE USE YOUR GUIDANCE AND WISDOM IN ALL WE DO.
LORD, I JUST PRAY THAT WE CONTINUE TO EXPAND IN THIS COMMUNITY, LORD, AND I JUST PRAY THAT YOUR PRESENCE IS OVER OUR COMMUNITY AND CONTINUE TO BLESS THE CITY OF ANNA IN JESUS NAME I PRAY.
>> I'M GOING TO MOVE ON TO ITEM 3 THIS EVENING,
[3. Neighbor Comments.]
WHICH IS NEIGHBORS COMMENTS.AT THIS TIME, ANY PERSON MAY ADDRESS THE CITY COUNCIL REGARDING AN ITEM ON THIS MEETING AGENDA THAT IS NOT SCHEDULED FOR A PUBLIC HEARING.
KERRY, DO WE HAVE ANY COMMENTS? LAST CALL. ANY NEIGHBORS COMMENTS THIS EVENING? WE'RE GOING TO MOVE ON TO ITEM 4,
[4. Reports.]
WHICH IS RECEIVED REPORTS FROM STAFF OR THE CITY COUNCIL ABOUT ITEMS OF COMMUNITY INTEREST.COUNCIL, DO YOU ALL HAVE ANYTHING THIS EVENING UNDER REPORTS? I'M GOING TO MOVE ON TO ITEM 8 THEN, WHICH IS REVIEW OF CITY OF ANNA 2024/'25 STRATEGIC WORK PLAN. MRS. LOUGH.
>> GOOD EVENING, MAYOR, COUNCIL.
TAYLOR LOUGH, ASSISTANT CITY MANAGER.
THANK YOU FOR ALLOWING ME TO PRESENT THE ANNUAL UPDATE ON THE CITY'S STRATEGIC WORK PLAN.
IF YOU'LL RECALL BACK ABOUT A LITTLE OVER A YEAR AGO IN DECEMBER OF '22, MEMBERS OF THE CITY COUNCIL MET WITH JULIA NOVAK OF RAFTELIS OVER IN THE ASHMORE ROOM FOR ABOUT TWO DAYS TO DISCUSS THE DIRECTION IN THE FUTURE OF THE VISION FOR ANNA.
THE CITY COUNCIL THEN ADOPTED THE SUCCESS STATEMENTS DOCUMENT AS YOUR VISION, PROVIDING THAT DIRECTION AND WHERE WE'RE GOING AS A COMMUNITY.
ABOUT A MONTH LATER, THE CITY PRESENTED WHAT LOOKED LIKE A VERY SIMILAR PRESENTATION TO THIS ONE.
THEN THROUGHOUT THE YEAR, PROVIDED A COUPLE MEMOS HOLISTICALLY UPDATING ON THE WORK PLAN.
BUT EVERY DAY IS A CHANCE FOR US TO WORK TOWARDS THAT VISION, PROVIDING OTHER MEMOS AND OTHER PRESENTATIONS AND DURING COUNCIL.
WE'RE EXCITED JUST TO BRING BACK ANOTHER YEAR WITH A COMPREHENSIVE WORK PLAN ON HOW WE'RE ACCOMPLISHING AND WORKING TOWARDS YOUR VISION.
A NUMBER OF WORK PLAN ITEMS WERE DISCUSSED DURING COUNCIL MEETINGS AS I MENTIONED IN THE MEMOS, AND WE'LL CONTINUE TO DO THAT.
FOR THIS UPDATE, MEMBERS OF OUR CITY TEAM MET CROSS DEPARTMENTALLY TO DISCUSS UPDATES TO THE WORK PLAN AND THEN TO ALSO WHAT'S COMING UP AND WHAT'S NEXT.
YOU'LL SEE ON THE FOLLOWING SLIDES, WE'LL GO THROUGH EACH STRATEGIC OUTCOME AREA WITH A CHECKMARK.
IT'S SOMETHING IS SUBSTANTIALLY COMPLETE, SOMETHING THAT'S BEGUN AND MAY BE CONTINUING TO MAKE PROGRESS.
THEN WE HAD ONE PARTICULAR ITEM WHICH WE REMOVED FROM THE WORK PLAN FOR OTHER WORK IN ITS PLACE.
YOU'LL SEE THOSE NOTATIONS THROUGHOUT THE PRESENTATION.
IT'S ESSENTIAL TO UNDERSTAND THAT THIS IS ONLY A SAMPLE OF THE WORK THAT WE'RE DOING, AND I'LL SHOW YOU ITEMS THAT ARE IN GREEN ARE IN ADDITION TO THE THINGS THAT WE EVEN REPORTED A YEAR AGO THAT WE WERE ABLE TO ACCOMPLISH.
THIS IS NOT AN EXHAUSTIVE LIST OF ALL THE CITY'S WORK.
EXISTING PROGRAMS, EVENTS, AND ACTIVITIES WILL CONTINUE AS WE'VE NOTATED.
OF COURSE, ANYTHING NEW THAT COMES UP THAT WE NEED TO HANDLE, WE'LL DO THAT AS WELL.
LET'S JUMP RIGHT IN. WE HAVE NEIGHBORLY, THAT THE ANNA'S COMMUNITY OF NEIGHBORS HAS A SENSE OF HOMETOWN PRIDE.
SOME OF THESE ACTIVITIES LOOK LIKE CLOTHING DRIVES NEIGHBORHOOD PROGRAMS AND EVENTS, AND RECOGNITION PROGRAMS IN OUR COMMUNITY PARTNERSHIPS THROUGHOUT THE CITY.
SEVERAL ITEMS. WE COMPLETED THE WEBSITE REDESIGN.
IF YOU'VE SEEN THAT RECENTLY, WE IMPLEMENTED SEECLICKFIX TO MAKE IT EASIER FOR NEIGHBORS TO REPORT ISSUES AND ASK QUESTIONS.
WE STARTED A NEW NEIGHBOR PROGRAM HOLDING OUR FIRST NEIGHBOR SOCIAL OF FUZZIES TACOS EARLIER IN THE FALL.
WE HAD A YOUTH IN GOVERNMENT DAY BACK LAST MONTH FOR HIGH SCHOOL STUDENTS.
ON MAY 7TH, WE WILL BE HAVING A MULTICULTURAL NIGHT WITH ANNA ISD.
[00:05:02]
WE'RE CURRENTLY WORKING ON CONTINUING TO ENHANCE THE BOARD'S AND COMMISSION'S EXPERIENCE AND THEN HOLDING A COMMUNITY SURVEY.WE ALSO HELD RECOGNITION FOR COMMUNITY SERVICE FOR VOLUNTEERS FOR THEIR COMMUNITY SERVICE LAST YEAR.
WE ADDED A RECEPTION TO THE NEIGHBOR ACADEMY GRADUATION.
WE'VE ALSO HAD BEST BUDDY STUDENTS THAT HAVE BEEN WORKING WITH THE CITY FOR THE LAST SCHOOL YEAR IN PARTNERSHIP WITH AISD AND THE TEXAS WORKFORCE COMMISSION.
IF YOU'VE SEEN LEXIE KRON OR RALPHIE AROUND THE CITY.
UPCOMING, WE'RE GOING TO CONTINUE WORKING TOWARDS THAT, ENHANCING THE BOARD COMMISSION'S EXPERIENCE, IMPLEMENTING AN INTERNSHIP PROGRAM, BUILDING OFF EXPERIENCE WITH BEST BUDDIES, RELAUNCHING THE I LOVE MY CITY BEAUTIFICATION PROGRAMS IN NEIGHBORHOOD CLEANUP PROGRAMS. THEN WE'RE PROPOSING TO UPHOLD THE COMMUNITY SURVEY THAT WE DID TWO YEARS AGO.
MOVING THAT TO THREE YEARS OUT COING AND SIDING WITH THE THREE YEARS COUNCIL TERMS AND JUST GIVE US ONE MORE YEAR ON THAT ONE.
LET'S NEIGHBORLY, LET'S MOVE TO UNIQUE.
ANNA IS DESIGNED TO BE UNIQUE AS IT TRANSFORMS FROM A BEDROOM COMMUNITY TO A THRIVING CITY.
ONE THING THAT WE ADDED WAS THE ANNUAL REPORT FROM ECONOMIC DEVELOPMENT.
WE'RE DOING THAT FOR THE LAST FEW YEARS.
JUST A REPORT ON ACTIVITIES IN OUR STRATEGIC PLAN, IN PROFESSIONAL DEVELOPMENT EDUCATION, ON THE LATEST TRENDS AND DEVELOPMENT TRENDS IN LOCAL GOVERNMENT.
A LOT OF WORK THAT YOU AS THE COUNCIL DID WITH OUR PLANNING TEAM IN ADOPTING NEW SUBDIVISION AND ZONING ORDINANCES TO IMPLEMENTING DOWNTOWN DEVELOPMENT GUIDELINES, AND PLAN DEVELOPMENT REQUIREMENTS.
WE ARE CURRENTLY FINALIZING THE APPLICATION FOR SCENIC CITY TEXAS.
THE CERTIFICATION PROGRAM THAT LOOKS AT NO PHOTOS, BUT RATHER ORDINANCES TO MAKE SURE THAT WE ARE GOING TO BE A SCENIC CITY NOW AND IN THE FUTURE.
WE ALSO REPEALED AND REPLACED A SIGN CODE FOR EASIER COMPREHENSION.
UPDATED OUR BUILDING CODES, CREATED TWO PITS, PUBLIC IMPROVEMENT DISTRICTS, AND AMENDED OUR TREE PRESERVATION ORDINANCE.
OVER THE NEXT YEAR, AGAIN, WE'LL FINALIZE THAT APPLICATION FOR SCENIC CITY TEXAS.
WE'LL MAKE UPDATES TO THE FUTURE LAND USE PLAN, OUR MASTER THOROUGHFARE PLAN TO JUST BEING READY FOR FUTURE DEVELOPMENT PATTERNS.
WE'LL UPDATE OUR FIRE CODES TO THE 2021.
FOR VIBRANT, ANNA HAS A QUALITY WORKFORCE THAT CONTRIBUTES TO A PROSPEROUS ECONOMY.
SOME OF THE ACTIVITIES LOOK LIKE DOWNTOWN BUSINESS ATTRACTION PROGRAMS. WE'VE ALSO IMPLEMENTED ARTS PROGRAMMING.
THOSE THINGS WILL CONTINUE ON NOW AS THE CURRENT ACTIVITIES.
HOSTING AND PARTNERING FOR JOB FAIRS FOR THOSE EMPLOYMENT OPPORTUNITIES THROUGHOUT THE CITY.
WE COMPLETED THE WAYFINDING AND GATEWAY ENTRANCE SCHEMATIC DESIGN.
WE'LL BE HOSTING A MEDICAL ATTRACTION EVENT THIS SUMMER AND DEVELOPING THAT LOCAL ART PROGRAM WITH OUR ART NIGHT THAT WE HELD WITH HIGH SCHOOL STUDENTS IN THE MURAL PANELS THAT ARE ON FOURTH STREET CONTINUE TO BUILD ON THAT.
RECONSTRUCTED THE WATER AND WASTEWATER LINES.
AS YOU CAN SEE, THE ROADS ARE ALSO UNDER CONSTRUCTION.
WITH THE LAND ACQUISITION WE'VE BEEN DOING DOWNTOWN, WE'RE PROPOSING TO MOVE FORWARD WITH SPECIAL AREA PLANNING FOR INNER URBAN, AND RATHER THAN MARKETING THE DOWNTOWN JUST YET.
WE ALSO AWARDED TWO CDBG GRANTS FOR IMPROVEMENTS DOWNTOWN, COMPLETED A DOWNTOWN DRAINAGE STUDY, HOSTED OUR FIRST NORTH TEXAS JOB FAIR IN PARTNERSHIP WITH GRAYSON COLLEGE AND NIC AND MORE JOB FAIRS ARE BEING PLANNED SOON.
WE ALSO EXECUTED A LEASE AND HAD THREE NATIONS OPEN A FORMER BANK AND POLICE FINANCE BUILDING.
WE WERE AWARDED A GRANT FOR MURAL PANELS ON FOURTH STREET, ON THAT BREWERY BUILDING AS WELL.
AGAIN, WE'LL HOST THE MEDICAL ATTRACTION EVENT THIS SUMMER.
WE CAN FINISH THE ROADS FOR FIFTH, SEVENTH, AND RIGGINS.
DESIGN INTERURBAN PEDESTRIAN CORRIDOR.
CONSTRUCT THE PLAZA THAT WILL BE BEHIND US SOON AND ADVANCE THE WAYFINDING PROGRAM TO INCLUDE DESIGN THOSE 75 GATEWAYS AND CONSTRUCT SOME OF THOSE PARKING FACILITIES SIGNS AS WE NEED THEM.
WE'RE SAFE. ANNA IS A COMMUNITY WHERE NEIGHBORS FEEL SAFE.
WE ADDED TO THE CURRENT EFFORTS NEIGHBOR OUTREACH AND ENGAGEMENT FOR PROGRAMS SUCH AS THE BACK TO SCHOOL BASH THAT WAS STARTED LAST YEAR, AND ATTENDING JOB FAIRS AND OTHER NONPROFIT FAIRS IN THE COMMUNITY.
ALSO, OUR INNER LOCAL PARTNERSHIPS.
WE WANT TO MAKE SURE THAT OUR TEAM'S RECOGNIZED FOR THEIR WORK FOR GREATER COVERAGE WITH THE SCHOOL DISTRICTS, COLLIN COUNTY, AND OUR AREA CITIES.
THERE'S A LOT OF WORK THAT GOES INTO THAT ON A DAY TO DAY BASIS.
OUR POLICE DEPARTMENT IS READY FOR CJIS COMPLIANCE AND FOR THE STATE AUDIT WHEN IT COMES.
WE ALSO HELD A FULL SCALE ALERT TRAINING WITH AISD AND STARTED GRACE TRAINING WHICH IS NOW AVAILABLE AND HAS BEEN PROMOTED FOR PUBLIC REQUESTS SHOULD BUSINESSES OR THOSE IN THE COMMUNITY BE INTERESTED IN AN ACTIVE SHOOTER TRAINING.
[00:10:02]
WE ALSO COMPLETED PHASE 1 IN THE CITY'S EMERGENCY MANAGEMENT PLAN.WE'RE WORKING TOWARDS OPENING THAT FIRE STATION.
IN ADDITION, WE DID A LOT OF WORK IN THIS AREA TO CREATE THE FIRE DEPARTMENT STANDARDS OF COVER REPORT, LONG RANGE PLANS, UPDATING DEPARTMENT SPECIFIC STRATEGIC PLAN.
WE TOOK DELIVERY OF A NEW LADDER TRUCK AND BEGAN AERIAL OPERATIONS TRAINING.
INITIATED A JOINT AGENCY ACTIVE ATTACK INTEGRATED RESPONSE TRAINING.
ALSO, THE POLICE DEPARTMENT DEVELOPED NIBRS REPORTING AND CREATED A PUBLIC FACING AND INTERACTIVE MAP THAT'S ON THE CITY'S WEBSITE.
ALSO, ALL OF OUR POLICE SUPERVISORS HAVE GRADUATED FROM ILEA.
WE'RE IMPLEMENTING ANNUAL EVALUATION OF PATROL DISTRICT BOUNDARIES FOR POLICE TO MINIMIZE RESPONSE TIMES.
POLICE DEPARTMENT ALSO RECEIVED A GRANT FROM WALMART TO START A DRONE PROGRAM.
OUR CODE ENFORCEMENT TEAM WAS AWARDED AN EXCELLENCE IN CODE ENFORCEMENT FROM THE BUILDING OFFICIALS ASSOCIATION OF TEXAS.
OVER THE NEXT YEAR, AGAIN, WE'LL CONTINUE WORKING TOWARDS OPENING A NEW FIRE STATION, FIRE STATION NUMBER 2, AND WE'LL RECEIVE DELIVERY AND CONFIGURE MEDIC 3 AND IMPLEMENT THE POLICE DRONE PROGRAM.
RESILIENT. ANNA'S MOBILITY AND UTILITY INFRASTRUCTURE CONSISTENTLY MEETS COMMUNITY NEEDS.
WE ADDED ON HERE TO INCREASE THE WATER AND SEWER CAPACITY AS OUR COMMUNITY GROWS.
MAKE SURE THAT THOSE ARE IN PLACE OR COULD HAVE.
WE ALSO COMPLETED THE RISK AND RESILIENCY PLAN FOR PUBLIC UTILITIES.
WE'LL CONTINUE TO MAKE PROGRESS TOWARDS THE RAILROAD CROSSING STUDY, PLANNING AND MANAGING STORMWATER UTILITIES, OUR HIKE AND BIKE TRAILS, KEY TRAIL INITIATIVES IN DEVELOPING UTILITY SYSTEM ISOLATION PLAN.
WHILE WE WERE WORKING TOWARDS THESE, WE ALSO COMPLETED PHASE 1 UPGRADES TO THE COLLIN PUMP STATION, COMPLETED DOWNTOWN UTILITY IMPROVEMENTS, CONSTRUCTION OF THROCKMORTON SEWER EXTENSION, HURRICANE CREEK LINE B TRUNK SEWER, AWARDED THE COLLIN COUNTY BOND FUNDS TO CONSTRUCT LEONARD AVENUE, BEGAN CONSTRUCTION OF A WASTEWATER TREATMENT PLANT AND COMPLETED THE CONSTRUCTION OF HACKBERRY.
WE'RE JUST A LITTLE BUSY IN THIS AREA.
AGAIN, FOR THE NEXT YEAR WE HAVE VERY EXCITING PLANS AGAIN FOR THE RAILROAD CROSSING STUDY.
OPENING ROSAMOND, REPURPOSING THE EXISTING COLLIN PUMP STATION, A GENERATOR, COMPLETING THE CONSTRUCTION OF LEONARD AVENUE, DEVELOPING THAT PRIORITY PLAN FOR STORMWATER UTILITIES, COMPLETING CONSTRUCTION OF THE WATER MAIN, FIRE HYDRANT UPGRADES, AND ALSO REVIEWING SENIOR TRANSIT PARTNERSHIPS AND FUNDING OPPORTUNITIES.
FOR ACTIVE, THAT THE CITY OF ANNA PROMOTES AN ACTIVE COMMUNITY.
THERE ARE A NUMBER OF PROGRAMS, SUCH AS OUR CAPITAL IMPROVEMENT PLANS, OUR PARKS AND TRAILS MASTER PLAN, NUMBER OF FESTIVALS AND WELLNESS EVENTS, EXPLORER PROGRAM, AND VOLUNTEER PROGRAMS. WE DO HAVE AN ACTIVE COMMUNITY AND ACTIVE CONSTRUCTION, AS YOU HAVE NOTED.
WE HAD OPENED THE FITNESS COURT PHASE 1, ADDED SPORTS SLIDING AT JOHNSON PARK.
MANY OF THESE YOU HAVE UPDATES ON.
THE SPLASH PAD AT SLAYTER CREEK.
WE HAVE BASKETBALL COURT AT YANK PARK.
WE ALSO COMPLETED CONSTRUCTION OF THE SKATE PARK, BASKETBALL, PICKLE BALL, EXPANSION OF SLAYTER CREEK, ADDING PARKING AT NATURAL SPRINGS PARK.
BEGIN CONSTRUCTION OF THE LIBRARY, YOU CAN SEE BEHIND ME, AND WE'LL CONTINUE TO WORK ON DEVELOPING AND IMPLEMENTING DIGITAL LIBRARY SERVICES.
I WILL POINT OUT WE DID A LOT OF WORK TO START A PUBLIC SAFETY OBSERVATION PROGRAM WITH THE SCHOOL DISTRICT.
THAT PROGRAM HAS BEEN PUT ON HOLD BY THE DISTRICT AT THIS TIME.
WHEN THEY'RE READY, WE'LL OPEN THAT CONVERSATION AGAIN IF THAT OCCURS IN THE FUTURE.
WE WERE ALSO AWARDED THE SECOND PLACE IN THE GOVERNOR'S COMMUNITY ACHIEVEMENT AWARDS FOR OUR KEEP ANNA BEAUTIFUL PROGRAM.
WE INSTALLED A HISTORIC TRAIN, A SHERLEY HERITAGE PARK, AND ACTIVATED BRYANT PARK WITH ARCHERY AND SOCCER PRACTICE. THE FALL.
WE'LL CONTINUE TO DEVELOP THE DIGITAL LIBRARY SERVICES WHILE WE'RE AWAITING THE OPENING OF THE LIBRARY.
BEGIN IN CONSTRUCTION OF THE PECAN GROVE TRAIL.
CONSTRUCTING THE NATURAL SPRINGS PLAYGROUND WITH A COMMUNITY BUILT COMPONENT.
COMPLETE DESIGN FOR ANNA CROSSING PARK.
THEN WE'VE MOVED OVER THE IMPLEMENTATION PLAN FOR KEY TRAIL HIKE AND BIKE IMPROVEMENTS FROM THE RESILIENT ITEM HERE.
FINALLY, FOR EXCELLENT, THAT ANNA IS A HIGH PERFORMING CITY THAT IMPLEMENTS BEST PRACTICES AND PURSUES ACCREDITATION.
THIS IS JUST THROUGH ALL OF OUR EMPLOYEE WELLNESS ACTIVITIES, ACCREDITATION PROGRAMS, TRAINING, PROCESS OF IMPROVEMENT.
WE WERE AWARDED THE EXCELLENCE IN FINANCIAL REPORTING.
[00:15:03]
WE'VE IMPLEMENTED AN ASSET MANAGEMENT SOFTWARE THAT'S BEEN REALLY HELPFUL, ESPECIALLY IN OUR PUBLIC WORKS TEAM ATTAINING THE NATIONAL ASSOCIATION OF CLEAN WATER PERFORMANCE EVALUATION.WE COMPLETED AND CONTINUE TO WORK ON THE TRANSITION FOR THE MUNICIPAL COURT SOFTWARE, WORKING TOWARDS PUBLIC WORKS ACCREDITATION AND POLICE CHIEFS ASSOCIATION ACCREDITATION.
WE ALSO UPDATED OUR FINANCIAL POLICIES.
WE WERE NAMED A GOLDEN POST AWARD FINALIST FOR BEST OF LINKEDIN PRESENCE.
THE CEC GUIDE WAS AWARDED GOLD BY THE ASSOCIATION OF MARKETING COMMUNICATION PROFESSIONALS.
OUR HUMAN RESOURCE DEPARTMENT WAS ACTUALLY HONORED AS HR STRATEGIC DEPARTMENT OF THE YEAR, WHICH WAS EXCITING.
A NUMBER OF AWARDS FROM THE TEXAS ASSOCIATION MUNICIPAL OFFICERS.
AS MOST OF YOU SAW, THE TML FINALISTS FOR OUR INTERNAL COMMUNICATION PROGRAM.
ALSO IMPLEMENTED AN EMPLOYEE TIME CLOCK SYSTEM FOR IMPROVED FUNCTIONALITY AND INTEGRATION WITH OUR FINANCIAL SOFTWARE.
FOR THE NEXT YEAR, WE'LL CONTINUE TO WORK TOWARDS COMPLETING THE IMPLEMENTATION OF REFRESHED APPLICANT TRACKING SOFTWARE THAT WILL IMPROVE THE USER INTERFACE FOR POTENTIAL JOB SEEKERS, FINALIZE THE MUNICIPAL COURT SOFTWARE TRANSITION, COMPLETE THE PUBLIC WORKS SELF ACCREDITATION PROCESS, AND THEN OBTAIN THE TEXAS POLICE CHIEFS ASSOCIATION ACCREDITATION.
WITH THAT, A LOT OF ACTIVITIES THAT WE'VE ACCOMPLISHED, A LOT THAT WE HAVE PLANNED IN THE FUTURE.
WE'RE EXCITED FOR THE WORK TO COME AND WE APPRECIATE YOUR VISION AND ALLOWING US THE OPPORTUNITY TO WORK TOWARDS IT.
IF YOU HAVE ANY QUESTIONS, I'LL TAKE THOSE.
>> THANK YOU. COUNSEL, ANY QUESTIONS? GO AHEAD.
>> THANKS LEE. FIRST OFF, CONGRATULATIONS TO OUR CITY.
I'M WELL DESERVED ON ALL THESE AWARDS.
CHIEF, I'M LOOKING FORWARD TO GETTING THAT ACCREDITATION HERE COMING UP.
REGARDING THE CIVILIAN RESPONSE TO ACTIVE SHOOTER, IT SAYS OPEN TO PUBLIC REQUEST.
WHERE DO THEY SUBMIT THOSE REQUESTS?
>> WE HAVE INFORMATION ON THE CITY'S FACEBOOK PAGE AND ON THE CITY'S WEBSITE.
THEY CAN REACH OUT TO THE POLICE DEPARTMENT DIRECTLY.
>> GOT YOU. IS THAT FOR A PERIOD OF TIME OR IS THAT OPEN?
>> ANY OTHER QUESTIONS? I'LL JUST MAKE THE COMMENT THAT I THINK YOU ALL, AS THE STAFF, HAVE DONE AN EXCELLENT JOB.
WE CAN CREATE A VISION, BUT IT TAKES EXECUTION IN ORDER TO DO THOSE THINGS.
I JUST WANT TO SAY THANK YOU TO ALL OF OUR STAFF, HOW MUCH WORK YOU PUT IN AND YOU MAKE THINGS HAPPEN. IT'S GREATLY APPRECIATED.
MAYOR, I WAS GOING TO JUST GIVE A SPECIAL RECOGNITION OF THE STAFF, MANY OF WHO ARE HERE RIGHT NOW.
BUT IT'S THEIR WORK, THEIR DEDICATION THAT MAKES THIS GO. THANK YOU.
>> WE'RE GOING TO MOVE ON TO ITEM 5,
[5. Work Session.]
WHICH IS THE WORK SESSION, REVIEW AND DISCUSS SECTION 3, POLICY AND INFORMATION FOR THE CITY'S TEXAS CDBG CONTRACT.>> THANK YOU, MAYOR. [NOISE] MAYOR AND COUNCIL, TONIGHT I'M JUST GOING TO PROVIDE YOU A BRIEF OVERVIEW OF THE TWO PROJECTS WHICH WE SUBMITTED FOR GRANT FUNDS THROUGH THE CDBG PROGRAM THROUGH THE FEDERAL GOVERNMENT AND TALK A LITTLE BIT ABOUT SECTION 3, WHICH IS A SET OF STANDARDS THAT THE FEDERAL GOVERNMENT ASSOCIATES WITH THESE PROJECTS.
THE CITY OF ANNA RECENTLY RECEIVED GRANT CONTRACTS, CDV 23-0230 AND CDM 23-0231.
EACH OF THOSE GRANTS WAS IN THE AMOUNT OF $500,000 AND THEY'RE FUNDED THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT VIA THE US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND THE TEXAS DEPARTMENT OF AGRICULTURE FOR THE PURPOSE OF RESIDENTIAL STREET IMPROVEMENTS AND DOWNTOWN SIDEWALK IMPROVEMENTS.
[NOISE] THE OVERALL PURPOSE OF SECTION 3 IS TO FACILITATE CONTRACT AND EMPLOYMENT OPPORTUNITIES FOR LOW AND VERY LOW INCOME WORKERS, SPECIFICALLY THOSE THAT LIVE CLOSE TO THE PROJECT LOCATION.
TO REPORT ON THESE EFFORTS, WE WILL BE INCLUDING NEW REPORTING REQUIREMENTS AND OTHER EFFORTS TO INCREASE SECTION 3 PARTICIPATION IN THE CDBG PROGRAM.
WE'LL BE FOLLOWING ALL OF THE NEW POLICY REQUIREMENTS, WHICH WERE CREATED BY HUD AND INSTITUTED ON NOVEMBER 30TH, 2020.
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GOING FORWARD, OUR GRANT ADMINISTRATOR, PUBLIC MANAGEMENT INCORPORATED, WILL BE COORDINATING WITH ALL OF THE PARTIES INVOLVED ON THE TWO PROJECTS TO MONITOR PUBLIC POSTINGS AND CONTRACTOR REQUIREMENTS PERTAINING SPECIFICALLY TO THE SECTION 3 PROVISIONS AND TRACKING THE NUMBER OF HOURS OF ANYONE WHO WORKS ON THE GRANT PROJECT, INCLUDING OUR LOCAL GOVERNMENT EMPLOYEES, [NOISE] THE CONSTRUCTION AND CONTRACTOR LABORERS AND STAFF, THE GRANT ADMINISTRATION EMPLOYEES, AND ENGINEERS, SURVEYORS, AND OTHER PROFESSIONALS.WHILE THEY ARE EXEMPT FROM HOURLY REPORTING REQUIREMENTS, A LOT OF THEIR INFORMATION WILL BE TRACKED AS WELL.
THIS ITEM IS NOT AN ACTION ITEM, IT'S JUST REQUIRED IN ORDER TO MEET OUR DOCUMENTATION REQUIREMENTS FOR THE PROCESS, BUT I AM HAPPY TO ANSWER ANY QUESTIONS YOU HAVE. THANK YOU VERY MUCH.
>> THANK YOU, GREG. COUNCIL, ANY QUESTIONS? I'M GOING TO MOVE ON TO CONSENT ITEMS.
[6. Consent Items.]
THESE ITEMS CONSIST OF NON-CONTROVERSIAL OR HOUSEKEEPING ITEMS REQUIRED BY LAW.COUNCIL, ANY CONSENT ITEMS THAT NEED TO BE PULLED?
>> ITEM D. DO WE HAVE A MOTION ON THE OTHER ITEMS?
>> MOVE TO APPROVE ITEM 6A THROUGH C.
>> MOTION BY COUNCILMAN BAKER, SECOND BY THE MAYOR PRO TEM. ALL IN FAVOR?
>> YES. MOTION PASSES. ITEM D,
[6.d. Approve an Ordinance amending Article 14.08 Rental Housing of the Code of Ordinances]
APPROVE AN ORDINANCE AMENDING ARTICLE 1408 OF THE RENTAL HOUSING CODE OF ORDINANCES.>> SORRY, TAYLOR, I KNEW YOU WERE JUST UP THERE.
>> COULD HAVE DONE IT FROM THERE. THANK YOU, MAYOR, COUNCIL.
THIS ITEM IS TO ADD THE DEFINITION OF A SHORT TERM RENTAL.
JUST CLARIFYING THAT SHORT TERM RENTALS, RENTALS OVER 30 DAYS ARE ALSO NEED TO REGISTER WITH THE CITY.
WE HAVE THREE, WHETHER YOU'RE RENTING A ROOM OR AN ENTIRE PROPERTY ACCORDING TO THE ORDINANCE THAT YOU NEED TO REGISTER IT.
>> THAT'S ALL I WAS JUST WANTING TO CLARIFY.
I'M ALWAYS REMINDED BECAUSE I ALWAYS THINK THAT THE RESIDENCES ARE CAUSING US SOME PROBLEMS WITH THE HIGH NUMBERS.
ANY IDEA WHETHER WHEN WE'RE GOING TO DISCUSS GOING UP WITH THE $300 NUMBER? SORRY, I CAN'T TALK. [OVERLAPPING]
I KNOW IT'S JUST A BROAD QUESTION.
>> THE ORDINANCE, IT STILL DOES APPLY.
IT APPLIES TO ALL ROOMS, WHETHER YOU'RE RENTING OUT A ROOM OR RENTING OUT AN ENTIRE PROPERTY, ENTIRE HOME.
WE HAVE THREE, IN PARTICULAR, THAT MAY RENT OUT ONE ROOM OR THEIR HOME FOR MONTHS AT A TIME OR A WEEK THAT ARE REGISTERING WITH THE CITY.
WE HAVE OTHERS THAT WE BELIEVE ARE ALSO DOING THAT THAT ARE NOT REGISTERING.
JUST TO CLARIFY IN THE ORDINANCE, IT'S THE AMOUNT OF TIME THAT THEY'RE RENTING.
>> I HAVE A MOTION BY THE MAYOR PRO TEM ON 6D.
I HAVE A SECOND BY COUNCIL MEMBER BAKER. ALL IN FAVOR?
>> YES. MOTION PASSES. WE'RE GOING TO MOVE ON TO SEVEN,
[7. Items For Individual Consideration.]
ITEMS FOR INDIVIDUAL CONSIDERATION.SEVEN A, CONSIDER, DISCUSS ACTION, APPROVING A RESOLUTION REGARDING THE WHITE AND POWELL DEVELOPMENT AGREEMENT. MS. MECKE.
>> LAUREN MECKE, PLANNING MANAGER.
ITEM 7A, B, AND C ARE ALL FOR THE SAME PROPERTY LOCATED AT THE SOUTHWEST CORNER OF WEST WHITE STREET AND SOUTH POWELL PARKWAY.
ITEM 7A IS THE DEVELOPMENT AGREEMENT REGARDING BUILDING MATERIALS.
THE APPLICANT IS PROPOSING TO HAVE 70% OF THE TOTAL EXTERIOR B MASONRY WITH NOT MORE THAN 30% BEING THE CEMENTITIOUS SIDING OR PANELS, AND NOT MORE THAN 50% STUCCO.
THE APPROVAL OF THE DEVELOPMENT AGREEMENT DOES NOT SAY THAT COUNCIL IS GOING TO APPROVE THE ZONING AS MENTIONED IN THE STAFF REPORT.
THEY'VE UPDATED IT SO THAT THE PROPERTY OWNER'S INFORMATION IS CORRECT, SO IT IS RECOMMENDED AS SUBMITTED.
>> COUNCIL, ANY QUESTIONS ON ITEM 7A?
>> I MAKE A MOTION WE APPROVE 7A.
>> MOTION BY THE MAYOR. SECOND BY COUNCILMAN TOTEN. ALL IN FAVOR?
SEVEN B, WE WILL BE CONDUCTING A PUBLIC HEARING TO CONSIDER,
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DISCUSS ACTION ON AN ORDINANCE TO REZONE 9.9 PLUS OR MINUS ACRES FROM SINGLE FAMILY RESIDENTIAL DISTRICT, LOCAL COMMERCIAL C-1 DISTRICT, AND AG AGRICULTURAL DISTRICT TO REGIONAL COMMERCIAL C-2 DISTRICT IN DOWNTOWN.THE DISTRICT IS LOCATED AT THE SOUTHWEST CORNER OF SOUTH POWELL PARKWAY AND WEST WHITE STREET, AND I WILL OPEN THE PUBLIC HEARING AT 6:28 PM. GO AHEAD.
>> THE PROPERTY IS CURRENTLY ZONED UNDER PREVIOUS ZONINGS.
AG IS TYPICALLY WHEN A PROPERTY WAS ANNEXED INTO THE CITY WITHOUT HAVING A ZONING CASE.
SF-1 IS TYPICALLY THE DOWNTOWN AREA WHERE SINGLE FAMILY RESIDENTS WERE, AND THEN C-1 IS YOUR LOWER DENSITY NEIGHBORHOOD COMMERCIAL USES.
WHAT THEY'RE PROPOSING TO REZONE THE PROPERTY TO IS THE DOWNTOWN CORE WHICH IS THE INDIGO COLOR, AND C-2 REGIONAL COMMERCIAL WHICH IS THE RED PROPERTIES.
THE REASON THAT THEY'RE WANTING TO DO THE TWO DIFFERENT ZONINGS IS THE C-2 COMMERCIAL ALLOWS FOR THE DRIVE-THROUGH RESTAURANTS.
IT ALLOWS FOR A FEW ADDITIONAL USES THAT DOWNTOWN MAY NOT.
THE PROPERTY IS IDENTIFIED AS A CATALYST AREA IN THE FUTURE LAND USE PLAN AND DOWNTOWN MASTER PLAN.
THE PLANNING AND ZONING COMMISSION RECOMMENDED TO APPROVE.
THE ZONING STAFF DID NOT RECEIVE ANY RESPONSES IN FAVOR OR IN OPPOSITION TO THIS REQUEST.
>> ONCE AGAIN, THIS IS A PUBLIC HEARING OPEN AT 6:29 PM.
ANY COMMENTS FROM NEIGHBORS? LAST CALL.
>> CLOSE THE PUBLIC HEARING AT 6:29 PM.
COUNCIL, QUESTIONS ON ITEM 7B? IF THERE'S NO QUESTIONS, I'LL ENTERTAIN A MOTION.
>> MOTION BY THE MAYOR PRO TEM.
I HAVE A SECOND BY COUNCILMAN CARVER. ALL IN FAVOR?
YES, MOTION PASSES. ITEM C, CONSIDER DISCUSS ACTION ON A RESOLUTION APPROVING WIDENED UP POWER CONCEPT PLAN THAT WAS JUST REVIEWED, COUNCIL, ANY QUESTIONS? WE'LL TAKE A MOTION ON ITEM 7C.
>> MOTION BY COUNCILMAN CAIN, SECOND BY COUNCILMAN TOTEN, AND ALL IN FAVOR?
>> COUNCIL MEMBER ATCHLEY? YES.
7D, CONSIDER DISCUSS ACTION ON A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH INTERSTATE PIPELINE FOR THE CONSTRUCTION OF FM 455 WATER LINE. MR. CLAY.
>> THAT YOU COMMISSIONER. I'LL BE TALKING ABOUT BIDDING OUT OF WATER LINE ON FM 45, AND TRYING TO GET THAT CONTRACT AWARDED TO INTERSTATE PIPELINE.
TALK ABOUT THE PROJECT LOCATION, WHERE WE'RE DOING THIS PROJECT, WHY WE'RE DOING THIS PROJECT, AND KIND OF TALK ABOUT WHY WE'RE BREAKING IT DOWN FROM.
THIS PORTION OF THE PROJECT, LIKE I SAID, AT FIRST WE WERE GOING TO DO JUST A PHASE 1 OF THE PROJECT.
TEXTILE HAD SOME WORK THAT THEY WANT TO DO IN THIS AREA, SO WE DECIDED WE WANTED TO SPEED THIS UP TO HELP HELP TEXTILE, SO WE BROKE IT DOWN INTO TWO PHASES.
THE FIRST PHASE THAT WE HAVE IS ON 455 BETWEEN COUNTY ROAD, LOOKS LIKE 937, AND COWEN ROAD.
THIS IS GOING TO BE THE FIRST PHASE OF THE PROJECT FOR US.
THIS PROJECT SCOPE INCLUDES 4,200 LINEAR FEET OF 12-INCH WATER LINE.
RECENTLY, RIGHT NOW WHAT WE HAVE OUT THERE IS A MULTIPLE OF LINES.
WHERE WE'VE GOT TWO FLOORS AND THEN IT BREAKS OFF INTO A COUPLE OF TWO INCHES.
NO FIRE SUPPRESSION OUT THERE, THERE'S MAIN BREAKS ON THOSE OLD CLASS PIPE, THAT'S ONE REASON WHY WE WANT TO UPGRADE THIS WATER LINE, GET BETTER WATER QUALITY AND PIPING IN THIS AREA, ESPECIALLY WITH ALL THE DEVELOPMENT GOING ON THIS PROJECT WE WILL INCLUDE STUB OUTS FOR FUTURE DEVELOPMENTS, WE WILL INCLUDE 10 NEW FIRE HYDRANTS THAT WE HAVEN'T HAD IN THIS AREA BEFORE, AND WE'LL HAVE OVER 30 NEW VALVES.
CURRENTLY IF THE WATER DEPARTMENT'S OUT THERE, THEY REALLY CAN'T ISOLATE NOTHING WITHOUT SHUTTING DOWN THAT WHOLE SIDE OF TOWN.
WE WANT TO INCLUDE THESE VALVES TO HELP THESE GUYS BE ABLE TO CONTROL THE WATER IF THERE IS A NEED TO BE ABLE TO SHUT IT DOWN AND WORK ON IT.
THE CONSTRUCTION OF THE 12-INCH WATER LINE WILL BE FUNDED THROUGH THE WATER IMPACT FEES.
THE CONSTRUCTION FUNDING WAS IDENTIFIED IN THE 23/24 CAPITAL IMPROVEMENT PLAN.
THE CITY PUBLICLY ADVERTISED THE PROJECT FOR BID WITH THE SELECTION TO BE DETERMINED BY LOWEST BIDDER.
TEN BIDS WERE RECEIVED FOR THIS PROJECT, VERY GOOD COMPETITION.
OUR LOWEST BIDDER CAME IN AT JUST UNDER $800,000 WITH INTERSTATE PIPELINE.
[00:30:06]
WE KNOW THESE GUYS, THESE GUYS TECHNICALLY THEY HAVEN'T DONE WORK FOR THE CITY OF ANNA, BUT THEY'VE DONE WORK IN THE CITY OF ANNA.THEY'VE DONE WORK FOR DEVELOPMENT.
SOME OF THE UTILITIES THAT ARE INSTALLED IN THE WEST CROSSING PHASES, THOSE ARE THE SAME CONTRACTORS THAT INSTALLED THOSE WATER LINES, AND STORM LINES, AND SEWER LINES IN THOSE AREAS.
STAFF HAS REVIEWED THE SCOPE AND IS RECOMMENDING A TOTAL PROJECT BUDGET OF $900,000.
YOU MAY BE WONDERING IF THEY DID IT AT $762,000, WHY ARE WE ASKING FOR 900,000.
ON THIS SIDE OF TOWN, YOU KNOW WHAT? WE JUST WANT TO BE PREPARED FOR ANYTHING THAT WE COME ACROSS THAT WERE NOT, AND I DON'T WANT TO COME BACK TO YOU GUYS AGAIN ASKING FOR MORE MONEY.
WE WANT TO HAVE THAT CONTINGENCY MONEY BUILT INTO THIS CONTRACT, AND MAKE SURE THAT WE CAN DO THIS WITHOUT COMING BACK TO COUNCIL FOR THE PHASE 1 OF THE PROJECT.
STAFF RECOMMENDS AWARDING THE CONTRACT TO INTERSTATE PIPELINE UTILITY, LLC.
IF APPROVED, WE'LL SIT DOWN WITH THE CONTRACTOR, MAKE SURE ALL THE BONDS AND PAPERWORK IS CORRECT, AND COME UP WITH A SCHEDULE AND BE ABLE TO PROVIDE THAT TO YOU GUYS ON WHEN CONSTRUCTION CAN START AND ANTICIPATED COMPLETION DATE.
WORK IS ANTICIPATED TO BEGIN SPRING OF 2024, IF YOU GUYS ALLOW THAT AND ALLOW MR. HENDERSON TO SIGN THE CONTRACT.
I'M HAPPY TO ANSWER ANY QUESTIONS YOU GUYS MAY HAVE.
>> THANK YOU. COUNCIL ANY QUESTIONS?
>> PRETTY SELF EXPLANATORY? >. I DO HAVE ONE. YOU SAID TEXTILE THAT HAS PLANS FOR THAT STRETCH?
>> DO WE KNOW IF IT'S AND THIS IS KIND OF ABOUT SAFETY.
DO WE KNOW IF IT'S ANYTHING TO DO WITH THAT CURVE? ARE THEY GOING TO CHANGE THAT? THAT'S WHERE THIS PIPELINE IS STARTING, KIND OF RIGHT THERE.
>> YEAH. WE HAD IDENTIFIED THIS PIPELINE IS STARTING THAT AREA ORIGINALLY, BACK WHEN WE WERE IDENTIFYING WATER LINES, AND SO THIS PROJECT HAVE ALWAYS BEEN UP THERE, YOU KNOW.
TEXTILE IS DOING SOME WORK OVER THERE, MR. TOTEN, I DON'T KNOW THE EXTENT OF WHAT THAT IS, IF THAT IS REMOVING THAT CURVE OR MAKING THAT STRAIGHT OR SAFER.
I DON'T FEEL COMFORTABLE ANSWERING THAT RIGHT NOW.
>> I JUST WONDERED IF THEY TOLD YOU, IF YOU KNEW BUT [OVERLAPPING]
>> I JUST KNOW THERE'S SOME ROADWORK GOING ON, SOME DITCH WORK GOING ON IN OUR WATER LINE WAS IN CONFLICT, SO WE'RE DOING EVERYTHING WE CAN TO HELP TEXTILE SPEED UP THEIR PROCESS, AND DO WHAT THEY GOT TO DO.
>> DO WE HAVE AN EXISTING PIPELINE OUT THERE CURRENTLY?
>> WELL IF WE DO, WE HAVE MULTIPLE.
LIKE I SAID, IT COMES FROM A 12 TO AN EIGHT, AND IT BREAKS OFF INTO TWO FOURS, AND THEN BRANCHES OFF TO TWO INCHES.
NOW THE WATER LINES OUT THERE ARE NOT SIGNIFICANT ENOUGH.
I CAN'T INSTALL A FIRE HYDRANT ON A TWO INCH WATER [INAUDIBLE].
THAT'S ONE REASON WHY WE'RE WANTING TO IMPROVE THESE WATER LINES, AND ALSO DEVELOPMENT.
EVERYTHING'S GOING ON THAT WEST SIDE OF TOW, EVERYTHING THAT WE'VE GOT THE POPPING GOING OFF OVER THERE, THESE DEVELOPERS ARE GOING TO NEED SOMEWHERE TO TIE INTO, AND THIS PROJECT IS GOING TO HELP PROVIDE THAT SOURCE OF WATER FOR IT.
>> SURE. THAT'S WHAT I WAS CURIOUS, IF WE'RE ALREADY SERVICING.
JUST IF WE APPROVE THE EXTRA MONIES NEEDED SORRY AND YOU DON'T USE THEM, IT JUST GO BACK INTO THE GENERAL FUND?
>> YES, SIR. IT DOES. IT SHOULD GO BACK TO THE WATER IMPACT FUND SINCE THAT'S WHAT'S GOING TO BE PAYING FOR THIS.
MY GOAL IS TO NEVER USE CONTINGENCY MONEY UNLESS I ABSOLUTELY HAVE TO AND SIGN A CHANGE ORDER WITH A CONTRACT, BUT I'M TRYING TO PREPARE FOR THE UNKNOWN.
IF WE COME ACROSS SOME WATER LINE OR SOMETHING THAT WE DIDN'T KNOW ABOUT, I WANT TO BE PREPARED AND HAVE THAT MONEY TO GET THAT WORK DONE, INSTEAD OF HAVING TO COME BACK TO YOU GUYS AND ASK YOU OFF FOR MORE MONEY, THAT'S THE ONLY REASON THAT MONEY IS IN THERE.
MY GOAL IS TO KEEP MY PROJECTS ON BUDGET AND ON SCHEDULE.
IF I CAN BEAT MY BUDGET, I'M MORE THAN HAPPY TO DO THAT.
>> SURE. THANK YOU FOR GOOD AT DOING THAT AND I APPRECIATE THAT VERY MUCH, AND ALSO THE CONSIDERATION OF EVERYONE'S TIME. THAT'S ALL I HAD, THANK YOU.
>> MAYOR, I MAKE A MOTION THAT WE APPROVE ITEM 7D.
>> I HAVE A MOTION BY COUNCILMAN.
>> SECOND BY COUNCILMAN BAKER. ALL IN FAVOR?
DISCUSS ACTION ON A RESOLUTION OF THE CITY OF ANNA AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH HUITT-ZOLLARS, INCORPORATED TO RENDER ENGINEERING, SURVEYOR, AND ARCHITECTURAL SERVICES IN CONNECTION WITH TEXAS CDBG PROJECT CONTRACT NUMBER CDV 2302-30-2023 KNOWN AS THE CDBG RIGGIN AND EDWARDS STREETS RECONSTRUCTION.
>> GOOD EVENING MAYOR AND COUNCIL HERE TONIGHT.
I THINK MR. PETERS KIND OF TOUCHED ON THIS A LITTLE BIT IN HIS WORK SESSION, BUT I'LL GO INTO DETAILS ABOUT THE PROJECTS.
THE FIRST PROJECT IS APPROXIMATELY 1,800 LINEAR FEET OF ASPHALT RECONSTRUCTION OF EDWARDS STREET AND RIGGIN STREET,
[00:35:04]
AND THEN A LITTLE NON-NAMED THAT'S JUST NORTH OF EDWARDS THERE.CONTRACTS IT'S BEFORE UNITE IS THE ENGINEERING CONTRACT WITH HUITT-ZOLLARS I THINK FOR $75,000.
IF YOU HAVE ANY QUESTIONS I'D BE HAPPY TO ANSWER.
>> MOTION BY THE MAYOR, PRO TEM.
I HAVE A SECOND BY COUNCILMAN CARVER. ALL IN FAVOR?
ITEM F CONSIDER TO DISCUSS ACTION ON A RESOLUTION OF THE CITY OF ANNA AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT WITH HUITT-ZOLLARS INCORPORATED TO RENDER ENGINEERING, SURVEYOR, AND ARCHITECTURAL SERVICES IN CONNECTION WITH TEXAS CDBG PROJECT CONTRACT NUMBER CDM23 02-31-2023 DOWNTOWN REVITALIZATION GRANT FOURTH STREET SIDEWALKS.
>> THIS ONE BASICALLY IS THE RECONSTRUCTION OF THE SIDEWALKS, AND ADDING STREET LIGHTS ALONG FOURTH STREET FROM HIGHWAY FIVE TO RIGGINS, IN THE AMOUNT OF $79,500 DOLLAR.
DO YOU HAVE ANY QUESTIONS? I'D BE HAPPY TO ANSWER.
>> I'LL MOVE WE APPROVE ITEM F.
>> MOTION BY THE MAYOR, AND SECOND BY COUNCILMAN CARVER. ALL IN FAVOR?
ITEM G IS TO CONDUCT A PUBLIC HEARING, [NOISE] AND CONSIDER DISCUSS ACTION ON A RESOLUTION TO ADOPT NECESSARY CIVIL RIGHTS AND FAIR HOUSING POLICIES ASSOCIATED WITH THE CITY OF ANNA, TEXAS, CDBG GRANTS. MR. PETERS?
>> THANK YOU, MAYOR. THIS ITEM IS TO ADOPT A RESOLUTION REGARDING THE SECTION 3 ITEMS THAT WERE DISCUSSED BRIEFLY IN THE WORKSHOP.
SINCE THIS IS A PUBLIC HEARING, I WOULD JUST ASK FOR YOU TO GO THROUGH THAT PROCESS.
I'M HAPPY TO ANSWER ANY QUESTIONS YOU HAVE. THANK YOU.
>> WE WILL BE OPENING THE PUBLIC HEARING FOR ITEM G AT 6:40 PM.
ANY COMMENTS FROM THE PUBLIC ON ITEM 7G? LAST CALL. I WILL CLOSE THE PUBLIC HEARING AT 6:40 PM.
COUNCIL, ANY QUESTIONS ON ITEM G?
>> A MOTION BY THE MAYOR PRO TEM, DO I HAVE A SECOND?
>> SECOND BY COUNCIL MEMBER BAKER. ALL IN FAVOR? [OVERLAPPING]
ITEM H, CONSIDER DISCUSS ACTION ON A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION AGREEMENT WITH AT CONSTRUCTION TO CONSTRUCT A RESTROOM BUILDING AND ASSOCIATED INFRASTRUCTURE AT SLAYTER CREEK PARK.
>> THANK YOU, MAYOR. MAYOR AND COUNCIL, THIS IS THE LAST OF THE MAJOR ITEMS AS FAR AS THE CONSTRUCTION IMPROVEMENTS THAT HAVE BEEN PLANNED FOR SLAYTER CREEK PARK.
AS YOU ALL KNOW, WE HAVE OUR SKATE PARK AND OUR PICKLE-BALL AND BASKETBALL IMPROVEMENTS IN THERE.
WE CELEBRATED THE RE-OPENING OF A SPLASH PAD LAST YEAR.
WITH ALL OF THAT ACTIVITY HAPPENING IN THAT NORTHERN PORTION OF THE PARK, IT JUST MAKES A LOT OF SENSE FOR US TO INSTALL A RESTROOM WHICH IS CLOSER.
AS YOU KNOW, THE EXISTING RESTROOM FACILITIES THAT ARE AVAILABLE ARE LOCATED AT THE CENTER OF THE BASEBALL-SOFTBALL FIELD COMPLEX.
THE NEW FACILITY THAT'S BEING PROPOSED IS SHOWN HERE ON THIS MAP.
YOU CAN SEE IT'S LOCATED RIGHT BETWEEN THE FITNESS COURT AND THE SPLASH PAD.
IT'S ALSO THEN EASILY ACCESSIBLE BY SIDEWALK TO ALL PORTIONS OF THAT NORTHERN AREA WHERE WE HAVE A LOT OF DIFFERENT ACTIVE OPPORTUNITIES FOR NEIGHBORS.
[NOISE] THE SCOPE AND THE FUNDING FOR THE PROJECT.
IT IS A RESTROOM WITH A SMALL COVERED SEATING AREA.
THE CONSTRUCTION FUNDS ARE THROUGH OUR PARK BOND FUNDS AND SOME PARK DEVELOPMENT FUNDS.
THE CONSTRUCTION FUNDING THAT WAS IDENTIFIED FOR THE PROJECT INCLUDED $266,000.
AS YOU CAN SEE, IT WAS SPLIT WITH 200,000 FROM BOND FUNDS AND 66,000 FROM PARK DEVELOPMENT FUNDS.
[00:40:02]
THE PROJECT WAS ORIGINALLY BID ON OCTOBER 26TH AND CLOSED ON NOVEMBER 27TH, BUT ONLY ONE BID WAS RECEIVED.YOU MAY RECALL THAT WE CAME BEFORE YOU IN DECEMBER TO GO AHEAD AND REJECT THE BIDS, BECAUSE WE DIDN'T FEEL LIKE WE RECEIVED SUFFICIENT COMPETITION.
THE BID WAS ALSO SIGNIFICANTLY OVER THE PROJECT BUDGET.
AFTER THE FIRST MONTH OF THE YEAR, WE REBID THE PROJECT, AND WE CLOSED THE BID PROCESS ON FEBRUARY 16TH.
THE LOWEST QUALIFIED BID WAS RECEIVED FROM AT CONSTRUCTION IN THE AMOUNT OF $161,300.
THIS BID IS WITHIN THE PROJECT BUDGET.
[NOISE] OBVIOUSLY, AS STAFF, OUR GOAL IS TO BE AS EFFICIENT AS POSSIBLE, AND SO THE PROCESS OF REBIDDING COST US TIME, BUT IN THE END, IT DID RESULT IN SAVING US ABOUT $150,000 VERSUS GOING WITH THE BID THAT WE HAD ORIGINALLY.
YOU CAN SEE IT'S BASICALLY HALF THE PRICE, GIVE OR TAKE.
[NOISE] THE CONSTRUCTION AGREEMENT THAT IS BEFORE YOU TONIGHT FOR YOUR APPROVAL INCLUDES THE CONTRACTOR'S BID AMOUNT AS WELL AS THE $20,000 OWNER'S CONTINGENCY.
THOSE WOULD ONLY BE SPENT AT THE DISCRETION OF THE CITY.
WE DO NOT EXPECT TO NEED TO UTILIZE THAT UNLESS SOMETHING UNFORESEEN OCCURS WITH THE PROJECT.
THERE IS SOME OLDER IRRIGATION IN THAT AREA, AND SO WE MAY FIND SOME IRRIGATION PIPE THAT NEEDS TO BE RELOCATED THAT WE HAVEN'T HIT YET.
WE'VE HIT LOTS OF IRRIGATION OVER THERE DURING OUR PROJECTS, BUT WE KEEP FINDING NEW IRRIGATION LINES.
THAT WOULD PROBABLY BE THE MOST LIKELY USE OF ANY PORTION OF THOSE FUNDS.
ONE THING THAT WE'RE DOING ON THIS PROJECT THAT'S UNIQUE AND DIFFERENT IS THAT, WHAT WE'RE PROPOSING IS FOR US TO GIVE THE CONTRACTOR THE OPPORTUNITY FOR AN EARLY COMPLETION BONUS.
WE RECOGNIZE THAT IT'S CRITICAL TO GET THIS RESTROOM FACILITY OPEN BEFORE WE OPEN THE SPLASH PAD.
OBVIOUSLY, WITH IT BEING LATE FEBRUARY, THAT'S A TIGHT SCHEDULE.
WHAT'S INCLUDED IN THE CONTRACT IS, IF THE CONTRACTOR IS ABLE TO OBTAIN A CO FOR THE RESTROOM, THAT MEANS IT HAS A CERTIFICATE OF OCCUPANCY, IT'S READY FOR PUBLIC USE BY MAY 16TH, THEN THEY CAN EARN A $25,000 EARLY COMPLETION BONUS.
WE FEEL LIKE THIS MAKES SENSE BECAUSE, FIRST OF ALL, THE PROJECT BID IS SIGNIFICANTLY UNDER THE PROJECT BUDGET, SO WE HAVE THE FUNDING TO DO IT, AND SECOND OF ALL, WE JUST KNOW HOW IMPORTANT IT IS FOR US TO KICK OFF SUMMER WITH A RESTROOM THERE LOCATED ADJACENT TO ALL OF THESE NEW PARK FACILITIES THAT ARE GOING TO BE HEAVILY USED.
IT'S A LITTLE BIT OF A DIFFERENT WAY TO DO THIS.
IT'S NOT SOMETHING WE DO VERY OFTEN, BUT WE FEEL LIKE, IN THIS CASE, IT MAKES SENSE.
[NOISE] NO ADDITIONAL FUNDING IS NEEDED.
WE'RE ABLE TO ACCOMMODATE BOTH THIS EARLY COMPLETION BONUS AND THE CONTINGENCY FUNDING WITH THE BUDGET THAT WAS ALREADY IN THE ANNUAL OPERATING BUDGET FOR ALL OF OUR CIP PROJECTS.
STAFF DOES RECOMMEND AWARDING THE PROJECT TO AT CONSTRUCTION, INCLUDING THE OWNER'S CONTINGENCY OF $20,000, AND AN EARLY COMPLETION BONUS OF $25,000.
JUST TO BE SPECIFIC, THAT MAY 16TH DATE IS BASICALLY ABOUT A WEEK AND A HALF BEFORE THAT MEMORIAL DAY WEEKEND BIG OPENING, AND WE'LL HAVE OUR SPLASH BASH EVENT AND THINGS LIKE THAT.
THAT GIVES US SOME TIME TO MAKE SURE EVERYTHING'S GOOD TO GO.
BUT THAT'S OUR GOAL, AND WE'RE EXCITED TO GET THIS WORK STARTED AS SOON AS POSSIBLE.
WE'RE GOING TO BE WORKING WITH THE CONTRACTOR TO GET THEM GOING AS EARLY IN MARCH AS THEY CAN GET HERE, AND GET ROLLING ON THE PROJECT.
HAPPY TO ANSWER ANY QUESTIONS YOU HAVE. THANK YOU.
>> THANK YOU, GREG. [NOISE] COUNCIL, ANYTHING?
>> I DON'T HAVE ANY QUESTIONS, I JUST WANT TO TELL YOU I LOVE THAT IDEA ABOUT THE EARLY COMPLETION BONUS.
THAT IS AWESOME, BECAUSE MANY TIMES IS WE'VE GOT WORKED OVER, THAT'S FANTASTIC. THANKS.
>> CAN WE JUST TALK ABOUT THAT BID PROCESS REAL QUICK? IS THERE SOMETHING THAT WE DID DIFFERENT TO GO FROM ONE BID TO FOUR BIDS? [OVERLAPPING] IT SEEMED LIKE THE FIRST ONE WAS REALLY BAD.
DID WE DO SOMETHING DIFFERENT AD-WISE?
>> WHAT I WOULD TELL YOU, SO THIS IS ONE OF THOSE PROJECTS THAT IT IS DIFFICULT FOR CITIES TO GET BIDS ON, BECAUSE IT'S A SMALLER PROJECT BUT IT'S A BUILDING, AND IT'S NOT A PREFAB BUILDING.
IT'S NOT ONE OF THE BIG METAL BUILDING KIND OF THING.
INITIALLY, WE HAD, I WOULD SAY, FOUR OR FIVE CONTRACTORS THAT CAME OUT AND MET WITH STAFF AND LOOKED AT THE SITE AND WERE SOMEWHAT INTERESTED,
[00:45:02]
BUT TO BE HONEST WITH YOU, I THINK THEY HADN'T BID A LOT OF CITY PROJECTS BEFORE.THE ONE THAT BID IS SOMEONE WHO BUILDS A LOT OF LARGER BUILDINGS, LARGER FACILITIES, AND THAT WAS REFLECTED IN THEIR PRICE.
I THINK THIS TIME ONE OF THE THINGS THAT WE DID, AND I WANT TO THANK DALAN WALKER, PARKS PLANNING AND DEVELOPMENT MANAGER, BECAUSE HE REALLY TOOK THE TIME TO SIT DOWN WITH ANY INTERESTED CONTRACTOR AND GO THROUGH AND EXPLAIN TO HIM THIS IS WHAT OUR CONTRACTS LOOK LIKE, THIS IS HOW THIS WORKS, AND GO THROUGH THE PROCESS AND MAKE SURE THEY HAD ALL THEIR INFORMATION RIGHT SO THAT WE COULD GET A GOOD BID FROM A CONTRACTOR THAT IS, WELL, FULLY CAPABLE OF DOING THE WORK.
BUT, AGAIN, FOR A CITY, THIS IS A SMALL RESTROOM BUILDING.
IT'S JUST A LITTLE BIT DIFFERENT THAN THE TYPES OF CONTRACTORS WE NORMALLY WORK WITH.
>> I THINK WE JUST DID A BETTER JOB OF WALKING SMALLER CONTRACTORS THROUGH THE PROCESS.
>> I WOULD THINK WE'RE GOING TO PROBABLY DO THIS FOR OTHER PARKS IN THE FUTURE.
MAYBE WE CAN LEARN FROM THIS SO WE'RE NOT SCRAMBLING ON A 60-DAY RESTROOM PARK [OVERLAPPING].
I THINK WHAT WE RECOGNIZE IS, ON THESE SMALLER PROJECTS, WE'RE GOING TO HAVE TO DO MORE HAND-HOLDING DIRECTLY WITH ANY INTERESTED CONTRACTORS AND JUST SPEND THAT TIME.
THAT'S ONE THING THAT I APPRECIATE THAT DALAN DID ON THIS.
>> OTHER QUESTIONS? IF NOT, I'LL TAKE A MOTION ON ITEM H.
>> MAKE A MOTION THAT WE APPROVE ITEM 7H.
>> MOTION BY COUNCIL MEMBER TOTEN, AND I HAVE A SECOND BY COUNCIL MEMBER CAIN. ALL IN FAVOR?
ITEM 8 IS CLOSED SESSION UNDER TEXAS GOVERNMENT CODE CHAPTER 551, CITY COUNCIL MANNER,
[8. Closed Session]
AND TO CLOSE TO DISCUSS ANY ITEMS LISTED OR REFERENCED ON THE AGENDA UNDER THE FOLLOWING EXCEPTIONS, A CONSULT WITH LEGAL COUNSEL REGARDING OPINION OR CONTEMPLATED LITIGATION.TEXAS GOVERNMENT CODE CHAPTER 551.071, BE DISCUSSED TO DELIBERATE THE PURCHASE EXCHANGE, LEASE OR VALUE OF REAL PROPERTY.
TEXAS GOVERNMENT CODE CHAPTER 551.072C IS DISCUSSED TO DELIBERATE ECONOMIC DEVELOPMENT NEGOTIATIONS.
TEXAS GOVERNMENT CODE CHAPTER 551.087D IS DISCUSSED TO DELIBERATE PERSONNEL MATTERS.
TEXAS GOVERNMENT CODE CHAPTER 551.074, BOARDS AND COMMISSIONS.
I'LL MAKE A MOTION ENTERED AND CLOSED AT 6:50.
>> MOTION MADE BY THE MAYOR. I HAVE SECOND BY COUNCIL MEMBER TOTEN. ALL IN FAVOR?
ENTERED AND CLOSED 6:51.
* This transcript was compiled from uncorrected Closed Captioning.